Chair’s Office Communications Lead (Hybrid)

Yale University; New Haven (CT); Hybrid; USD 44,000 - 55,000; Full time

Job summary

Yale University in New Haven seeks a Senior Administrative Assistant II to support the Chair of the Molecular, Cellular & Developmental Biology Department. You will manage communications, content development, and events, acting as the department spokesperson and site-wide liaison.

You will lead a small team, coordinate faculty searches, and oversee meeting logistics, calendars, and confidential materials while ensuring timely deadlines and effective reporting.

Qualifications

• Strong initiative and problem-solving abilities; independent judgment in daily tasks.
• Excellent time management and organizational skills with attention to detail.
• Effective written and verbal communication; professional demeanor.
• Ability to multi-task and work under pressure on multiple projects.
• Proven discretion and ability to handle confidential information.

Responsibilities

• Lead unit or function and supervise at least two FTEs.
• Direct daily office operations; manage calendars and communications.
• Prepare materials for presentations and maintain policy/procedure knowledge.
• Coordinate department communications, events, and outreach activities.
• Oversee scheduling and deadlines for faculty reappointments and promotions.

Skills

Initiative

Problem solving

Time management

Interpersonal skills

Communication

Attention to detail

Multi-tasking

Adaptability

Team collaboration

Discretion

Tools

Drupal

Panopto

RISE Vision

Beatrix

Yale Message

Google Slides

Job description

Yale University in New Haven seeks a Senior Administrative Assistant II to support the Chair of the Molecular, Cellular & Developmental Biology Department. You will manage communications, content development, and events, acting as the department spokesperson and site-wide liaison.

You will lead a small team, coordinate faculty searches, and oversee meeting logistics, calendars, and confidential materials while ensuring timely deadlines and effective reporting.