Hybrid Sales & Services Administrative Specialist

Meet-Minneapolis; Minneapolis (MN); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

STD/LTD

Life Insurance

401(k)

Vacation

Sick time

Parental leave

Volunteer time

Job summary

Meet Minneapolis is seeking an administrative assistant to help keep the sales process moving smoothly. You will support the sales and services leaders with scheduling, data entry, and client communications, and you will enter leads for groups under 200 room nights into the CRM.

You will work daily with clients and hotel representatives, assist with travel arrangements, and help prepare e-proposals and presentations.

Qualifications

• Two years' experience in administrative/sales support or inside sales role.
• Tourism/Hospitality experience preferred.
• Associate degree preferred (not required).

Responsibilities

• Support assigned sales & services representatives.
• Input sales leads into CRM system (iDSS).
• Act as liaison for convention sales personnel and hotel community with CRM system; maintain hotel staff lists, hotel access permissions, and provide training and support as needed.
• Ability to assist with sales activities as assigned including follow-up with hotels and customers.
• Assist in scheduling client site inspections and building client site itineraries
• Manage travel arrangements for clients and assigned sales executives as needed
• Assist in preparing e-proposals/power point presentations for sales personnel and distribution of sales collateral.
• Provide reception relief when necessary and schedule permitting
• Coordinate to provide office coverage over 5 working days of the week
• Create customized maps using Adobe Illustrator and Threshold 360 to support sales and services initiatives and meet specific team member requests.
• Coordinate the preparation and shipment of tradeshow, pre-promotional, and brochure materials for sales and services team members, including packing, shipping coordination, return shipments, and billing.
• Create and distribute Services Leads as requested to support services efforts. Provide direct services support to hotels regarding requests for information or materials.
• Provide backup event support as needed, including name badge production, registration assistance, and other onsite event needs.
• Input purchase orders in Sage, ensuring accurate and timely submission for appropriate review and approval as requested.
• All other duties and projects as assigned

Skills

Organizational skills

Verbal communication

Interpersonal skills

MS Office

Database experience

iDSS knowledge

Adobe Illustrator

Threshold 360 familiarity

Sage familiarity

Education

Associate degree

Tools

iDSS

FuturePace

Adobe Illustrator

Threshold 360

Sage

Job description

Meet Minneapolis is seeking an administrative assistant to help keep the sales process moving smoothly. You will support the sales and services leaders with scheduling, data entry, and client communications, and you will enter leads for groups under 200 room nights into the CRM.

You will work daily with clients and hotel representatives, assist with travel arrangements, and help prepare e-proposals and presentations.