Hybrid Sales Operations Coordinator - Coffee & Beverage

Nestle; Seattle (WA); Hybrid; USD 58,000 - 88,000; Full time

Benefits offered by this job

Bonus Eligibility

401k with company match

Healthcare coverage

Job summary

Nestlé USA is seeking an experienced administrative professional to support the Coffee & Beverage Sales team in Seattle. You will coordinate meetings, manage calendars and travel, support budgeting, and prepare reports and presentations while serving as a key point of contact for internal teams, customers, and leadership.

The role emphasizes organizational skills, proactive problem-solving, and strong communication across leadership levels.

Qualifications

• High School diploma or GED required.
• Minimum of 2 years of experience as an administrative assistant in a corporate environment.
• Experience supporting multiple leaders with different responsibilities and needs, ideally within a sales organization.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Ability to work independently, take initiative, and solve problems.

Responsibilities

• Plan and coordinate team meetings and events from start to finish, including large-scale meetings, leadership forums, customer events, and team offsites/onsites.
• Serve as onsite host for customer meetings, internal meetings, and leadership visits at the Seattle campus.
• Manage calendars for sales leadership, create presentations, coordinate travel, submit expense reports, and handle correspondence and phones.
• Provide budgeting data and prepare the monthly variance report for the department.
• Process departmental expenses through P-Card, Globe EBP, and SAP Purchase Orders.
• Prepare reports, spreadsheets, and presentations to support sales leadership and team priorities.
• Maintain distribution lists, team sites, and other operational resources.
• Assist with coordinating travel for senior leaders

Skills

Organizational skills

Communication

Judgment

Follow-through

MS Office

Outlook

Excel

Word

Interpersonal skills

Writing

Editing

Proofreading

Collaboration

Cross-functional

Prioritization

Multitasking

Education

High School diploma/GED required

Tools

SAP Purchase Orders

Globe EBP

P-Card

Job description

Nestlé USA is seeking an experienced administrative professional to support the Coffee & Beverage Sales team in Seattle. You will coordinate meetings, manage calendars and travel, support budgeting, and prepare reports and presentations while serving as a key point of contact for internal teams, customers, and leadership.

The role emphasizes organizational skills, proactive problem-solving, and strong communication across leadership levels.