Sales Admin Lead - Hybrid (Coffee & Beverages)

Nestlé S.A.; Seattle (WA); Hybrid; USD 58,000 - 88,000; Full time

Job summary

Nestlé USA in Seattle seeks an experienced administrative assistant to provide high-level support to the Coffee & Beverage Sales team. You will coordinate meetings, manage calendars and travel, support budgeting, and prepare reports while serving as a primary contact for internal teams and leadership.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to work independently in a fast-paced corporate environment.

Qualifications

• Minimum of 2 years of experience as an administrative assistant in a corporate environment.
• Experience supporting multiple leaders with different responsibilities and needs, ideally within a sales organization.
• Strong organization, communication, judgment, and follow-through.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Ability to work independently, take initiative, and solve problems.
• Strong interpersonal, writing, editing, and proofreading skills.
• Ability to collaborate effectively across all organizational levels.
• Ability to prioritize and manage multiple tasks.
• Creative, self-motivated, customer-focused, and detail-oriented.

Responsibilities

• Plan and coordinate team meetings and events from start to finish, including large-scale meetings, leadership forums, customer events, and team offsites/onsites. Manage food and beverage, room set-up, AV, meeting materials, and other logistics as needed.
• Serve as onsite host for customer meetings, internal meetings, and leadership visits at the Seattle campus.
• Manage calendars for sales leadership, create presentations, coordinate travel, submit expense reports, and handle correspondence and phones.
• Provide budgeting data and prepare the monthly variance report for the department.
• Process departmental expenses through P-Card, Globe EBP, and SAP Purchase Orders.
• Prepare reports, spreadsheets, and presentations to support sales leadership and team priorities.
• Maintain distribution lists, team sites, and other operational resources.
• Assist with coordinating travel for senior leaders

Skills

Administrative support

Microsoft Office

Calendar management

Travel coordination

Communication skills

Organizational skills

Education

High School diploma/GED

Tools

Outlook

Excel

Word

Job description

Nestlé USA in Seattle seeks an experienced administrative assistant to provide high-level support to the Coffee & Beverage Sales team. You will coordinate meetings, manage calendars and travel, support budgeting, and prepare reports while serving as a primary contact for internal teams and leadership.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to work independently in a fast-paced corporate environment.