Hybrid Sales & Marketing Operations Specialist

careviso; Vienna (VA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Health benefits

PTO

Job summary

careviso is seeking a highly organized Sales & Marketing Administrator to support revenue operations in a hybrid Vienna, VA office. You will prepare sales materials, coordinate events, manage campaigns, and streamline processes across Sales and Marketing.

This role requires 5+ years in sales support or marketing coordination, exceptional Microsoft Office skills, and strong cross-functional collaboration. You’ll be a connector between teams, maintain documentation, and contribute to growth in a

Qualifications

• 5+ years of experience in a sales support, marketing coordination, or administrative role.
• Strong skills in Microsoft Office.
• Exceptional organization skills and attention to detail, with the ability to juggle multiple priorities and deadlines.
• Clear, professional, written and verbal communication.
• Confident and comfortable working cross-functionally and building relationships across the organization.
• Self-starter who thrives in a fast-paced, evolving environment.

Responsibilities

• Prepare and format sales collateral, proposals, presentations, and RFP/RFI responses.
• Support deal handoffs, contract routing, and new-client onboarding administration.
• Synthesize edits to contracts and proposals, keeping all parties informed of status and escalating key points as appropriate.
• Track pipeline activity and sales commission to ensure accuracy & timeliness and share recurring sales reports and dashboards with leadership.
• Coordinate logistics for industry conferences and events (booth materials, registrations, shipping, and follow-up lists).
• Help execute multi-channel campaigns across email, social, web, and webinars.
• Organize and maintain the marketing collateral and asset library.
• Create and manage an annual content calendar.
• Assist with website updates, content coordination, and light copy edits.
• Compile campaign and channel performance metrics into clear, actionable reports.
• Maintain shared documentation, templates, and process records.

Skills

Microsoft Office

Organization & detail-oriented

Communication skills

Cross-functional collaboration

Time management

Tools

Microsoft Excel

CRM software

Job description

careviso is seeking a highly organized Sales & Marketing Administrator to support revenue operations in a hybrid Vienna, VA office. You will prepare sales materials, coordinate events, manage campaigns, and streamline processes across Sales and Marketing.

This role requires 5+ years in sales support or marketing coordination, exceptional Microsoft Office skills, and strong cross-functional collaboration. You’ll be a connector between teams, maintain documentation, and contribute to growth in a