Hybrid Office Operations & Executive Support Lead

twentysix; New York (NY); Hybrid; USD 75,000 - 110,000; Full time

Job summary

VaynerMedia seeks an Office Operations Manager to oversee day-to-day office functions and support the Country Manager. This hybrid role blends facilities coordination with executive assistance for a fast-growing creative agency.

You’ll coordinate space planning, vendor contracts, events, and daily operations to keep the office running smoothly. You will manage calendars, coordinate travel, handle vendor relations, oversee mail and supplies, and ensure a welcoming, productive environment for

Qualifications

• 4–5 years of experience supporting executive leaders.
• Experience in a creative agency environment preferred.
• Proficient with G Suite, Slack, Office 365 and video conferencing tools.
• Strong written and verbal communication skills.
• Detail-oriented and highly organized.

Responsibilities

• Work closely with leadership and communicate all office-related updates.
• Greet, assist, and direct visitors, clients, and employees in the office.
• Provide onsite support to teams and maintain a cohesive work environment.
• Manage office supplies, budget, and catering orders.
• Coordinate travel arrangements for executives.
• Prepare confidential documents and calendars; manage meetings.

Skills

Executive support

Calendar management

Vendor and facilities coordination

Travel planning

Cross-functional communication

Tools

G Suite

Slack

Office 365

Video conferencing

Job description

VaynerMedia seeks an Office Operations Manager to oversee day-to-day office functions and support the Country Manager. This hybrid role blends facilities coordination with executive assistance for a fast-growing creative agency.

You’ll coordinate space planning, vendor contracts, events, and daily operations to keep the office running smoothly. You will manage calendars, coordinate travel, handle vendor relations, oversee mail and supplies, and ensure a welcoming, productive environment for