Hybrid Remote Legal Practice Assistant - Response Team

Mcguirewoods; Charlotte (NC); Hybrid; USD 42,000 - 56,000; Full time

Job summary

McGuireWoods LLP in Charlotte, NC or Richmond, VA seeks a Legal Practice Assistant to join our Practice Assistants Response Team. The role supports associates with document management, file openings/closings, calendaring, time entry, billing and travel arrangements.

Candidates should have a high school diploma or GED and at least three years of related experience; familiarity with Elite and ChromeRiver is a plus. Hybrid work model available.

Qualifications

• Requires high school diploma or GED and a minimum of three years of related experience and/or training; or equivalent combination of education and experience.
• Preferred experience in corporate filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver), but not required.
• Ability to work efficiently and effectively in a different location than the people supported and part of a team environment.
• Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
• Ability to proactively identify opportunities to assist team and those the team supports.
• Must be highly organized and aself-starter.

Responsibilities

• Prepares, edits and formats legal documents and correspondence.
• Manages and organizes large volumes of deal documents to support closings and creates electronic closing binders.
• Manages transaction files: uploads and organizes documents within the DMS; processes, saves, and distributes transaction correspondence, execution copies, and regulatory/agency filings; maintains closing checklists and document indices as needed.
• Organizes and maintains corporate matter files, retrieves case files, and prepares files for closing in accordance with Records Department procedures.
• Communicates with clients, vendors, courts, regulatory agencies and firm personnel in a professional manner via telephone, email and in person.
• Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.

Skills

Highly organized

Self-starter

Team-oriented

Communication skills

Education

High School Diploma or GED

Tools

Elite

ChromeRiver

Job description

McGuireWoods LLP in Charlotte, NC or Richmond, VA seeks a Legal Practice Assistant to join our Practice Assistants Response Team. The role supports associates with document management, file openings/closings, calendaring, time entry, billing and travel arrangements.

Candidates should have a high school diploma or GED and at least three years of related experience; familiarity with Elite and ChromeRiver is a plus. Hybrid work model available.