Hybrid Recruiting Coordinator II (Contract)

SuperbTech, Inc.; Los Angeles (CA); Hybrid; USD 39,000 - 55,000; Full time

Job summary

SuperbTech, Inc. is seeking an experienced Recruiting Coordinator II to support the HR department in downtown Los Angeles. The role emphasizes interview scheduling, candidate communications, applicant tracking, and new-hire coordination within a fast-paced team.

The ideal candidate will have hands-on iCIMS ATS experience, advanced Excel skills, and strong organizational abilities. This hybrid position requires onsite reporting during training and adherence to confidential data handling standards.

Qualifications

• Minimum 5 years of experience in recruitment assistance or recruitment coordination.
• Associate's degree from an accredited college or university and at least two years of relevant experience.
• Hands-on experience using iCIMS ATS to manage candidate information and recruitment records.
• Advanced proficiency in Microsoft Excel, including VLOOKUP and Pivot Tables.
• Proficiency with Word, PowerPoint, Outlook, and OneDrive.
• Experience supporting multiple recruiters in a fast-paced environment.
• Experience coordinating interviews and maintaining recruitment records.
• Strong ability to review, proofread, and audit documents for accuracy and completeness.
• Ability to manage multiple assignments and adapt to changing deadlines.
• Discretion handling confidential personnel information with professionalism.
• Excellent written and verbal communication and problem-solving skills.
• Must be located in Southern California and report onsite daily during training.
• Must have unrestricted work authorization without H-1B sponsorship.

Responsibilities

• Provide day-to-day administrative and coordination support for recruitment and talent acquisition activities.
• Coordinate interview schedules, candidate testing, hiring manager communications, and recruitment-related appointments.
• Support multiple recruiters by managing assignments, tracking deadlines, organizing documentation, and coordinating recruitment activities.
• Prepare, review, proofread, format, and maintain recruitment documents, reports, forms, interview folders, and personnel records.
• Audit recruitment files to ensure documentation is accurate, complete, and maintained.
• Maintain applicant information, transfer lists, recruitment databases, and candidate records using iCIMS ATS.
• Develop and maintain Excel spreadsheets, reports, and tracking tools using VLOOKUP and Pivot Tables.
• Assist with candidate follow-up, new-hire documentation, pre-boarding folders, and recruitment reporting.
• Coordinate communications with candidates, hiring managers, recruiters, and internal stakeholders.
• Develop, update, and maintain recruitment procedures, reference guides, process documentation, and training materials.
• Provide administrative support to Temporary Labor Services and other HR functions as assigned.
• Assist colleagues with understanding recruitment procedures and processes.
• Manage competing priorities and resolve routine administrative and recruitment issues.
• Maintain confidentiality of sensitive candidate information and records.
• Collaborate with teams to ensure consistent processes and timely completion of assignments.

Skills

Recruitment coordination

Interview scheduling

Candidate communications

Records management

Advanced Excel

Education

Associate's degree

Bachelor's degree (preferred)

Tools

iCIMS ATS

Microsoft Office

Job description

SuperbTech, Inc. is seeking an experienced Recruiting Coordinator II to support the HR department in downtown Los Angeles. The role emphasizes interview scheduling, candidate communications, applicant tracking, and new-hire coordination within a fast-paced team.

The ideal candidate will have hands-on iCIMS ATS experience, advanced Excel skills, and strong organizational abilities. This hybrid position requires onsite reporting during training and adherence to confidential data handling standards.