Recruiting Coordinator II

SuperbTech, Inc.; Los Angeles (CA); Hybrid; USD 39,000 - 55,000; Full time

Job summary

SuperbTech, Inc. is seeking an experienced Recruiting Coordinator II to support the HR department in downtown Los Angeles. The role emphasizes interview scheduling, candidate communications, applicant tracking, and new-hire coordination within a fast-paced team.

The ideal candidate will have hands-on iCIMS ATS experience, advanced Excel skills, and strong organizational abilities. This hybrid position requires onsite reporting during training and adherence to confidential data handling standards.

Qualifications

• Minimum 5 years of experience in recruitment assistance or recruitment coordination.
• Associate's degree from an accredited college or university and at least two years of relevant experience.
• Hands-on experience using iCIMS ATS to manage candidate information and recruitment records.
• Advanced proficiency in Microsoft Excel, including VLOOKUP and Pivot Tables.
• Proficiency with Word, PowerPoint, Outlook, and OneDrive.
• Experience supporting multiple recruiters in a fast-paced environment.
• Experience coordinating interviews and maintaining recruitment records.
• Strong ability to review, proofread, and audit documents for accuracy and completeness.
• Ability to manage multiple assignments and adapt to changing deadlines.
• Discretion handling confidential personnel information with professionalism.
• Excellent written and verbal communication and problem-solving skills.
• Must be located in Southern California and report onsite daily during training.
• Must have unrestricted work authorization without H-1B sponsorship.

Responsibilities

• Provide day-to-day administrative and coordination support for recruitment and talent acquisition activities.
• Coordinate interview schedules, candidate testing, hiring manager communications, and recruitment-related appointments.
• Support multiple recruiters by managing assignments, tracking deadlines, organizing documentation, and coordinating recruitment activities.
• Prepare, review, proofread, format, and maintain recruitment documents, reports, forms, interview folders, and personnel records.
• Audit recruitment files to ensure documentation is accurate, complete, and maintained.
• Maintain applicant information, transfer lists, recruitment databases, and candidate records using iCIMS ATS.
• Develop and maintain Excel spreadsheets, reports, and tracking tools using VLOOKUP and Pivot Tables.
• Assist with candidate follow-up, new-hire documentation, pre-boarding folders, and recruitment reporting.
• Coordinate communications with candidates, hiring managers, recruiters, and internal stakeholders.
• Develop, update, and maintain recruitment procedures, reference guides, process documentation, and training materials.
• Provide administrative support to Temporary Labor Services and other HR functions as assigned.
• Assist colleagues with understanding recruitment procedures and processes.
• Manage competing priorities and resolve routine administrative and recruitment issues.
• Maintain confidentiality of sensitive candidate information and records.
• Collaborate with teams to ensure consistent processes and timely completion of assignments.

Skills

Recruitment coordination

Interview scheduling

Candidate communications

Records management

Advanced Excel

Education

Associate's degree

Bachelor's degree (preferred)

Tools

iCIMS ATS

Microsoft Office

Job description

Employment Type: Contract (potential for conversion and extension)

Work Arrangement: Hybrid

Schedule: 9/80 Schedule, Every Other Friday Off

Position Overview

SuperbTech is seeking experienced Recruiting Coordinator II professionals to support an established public agency's Human Resources Department in downtown Los Angeles. These positions will provide administrative and recruitment coordination support in a fast-paced, collaborative environment.

The Human Resources Assistant II will support multiple recruiters with interview scheduling, candidate communications, applicant tracking, recruitment documentation, personnel records, and new-hire coordination. This position requires strong organizational skills, attention to detail, proficiency in Microsoft Office, and hands-on experience with iCIMS applicant tracking systems.

Key Responsibilities

• Provide day-to-day administrative and coordination support for recruitment and talent acquisition activities.
• Coordinate interview schedules, candidate testing, hiring manager communications, and recruitment-related appointments.
• Support multiple recruiters by managing assignments, tracking deadlines, organizing documentation, and coordinating recruitment activities.
• Prepare, review, proofread, format, and maintain recruitment documents, reports, forms, interview folders, and personnel records.
• Audit recruitment files and folders to ensure required documentation is accurate, complete, and properly maintained.
• Maintain and update applicant information, transfer lists, recruitment databases, and candidate records using iCIMS applicant tracking systems (ATS).
• Develop and maintain Excel spreadsheets, reports, and tracking tools using VLOOKUP and Pivot Tables.
• Assist with candidate follow-up, new-hire documentation, pre-boarding folders, and recruitment reporting.
• Coordinate communications with candidates, hiring managers, recruiters, and internal stakeholders.
• Develop, update, and maintain recruitment procedures, reference guides, process documentation, and training materials.
• Provide administrative support to Temporary Labor Services and other human resources functions as assigned.
• Assist colleagues with understanding recruitment procedures, documentation requirements, and administrative processes.
• Manage competing priorities, respond to changing deadlines, and resolve routine administrative and recruitment-related issues.
• Maintain confidentiality when handling sensitive candidate information, personnel records, and recruitment matters.
• Collaborate with recruitment teams to ensure consistent processes, accurate records, and timely completion of assignments.

Required Qualifications

• Minimum 5 years of experience in recruitment assistance, recruitment coordination, talent acquisition administration, or closely related recruitment support functions.
• Associate's degree from an accredited college or university in a related field and at least two years of relevant experience.
• Hands-on experience using iCIMS applicant tracking systems (ATS) to maintain candidate information, recruitment records, and applicant tracking activities.
• Advanced proficiency in Microsoft Excel, including VLOOKUP and Pivot Tables.
• Proficiency in Microsoft Office applications, including Word, PowerPoint, Outlook, and OneDrive.
• Experience supporting multiple recruiters, hiring managers, or human resources team members in a fast-paced environment.
• Experience coordinating interviews, communicating with candidates, maintaining recruitment records, and preparing hiring documentation.
• Strong experience reviewing, proofreading, organizing, and auditing documents for accuracy and completeness.
• Experience with administrative coordination, records management, document processing, and database maintenance.
• Ability to manage multiple assignments, prioritize competing deadlines, and adapt to changing business needs.
• Demonstrated ability to handle confidential personnel information with discretion and professionalism.
• Strong written and verbal communication, organizational, customer service, and problem-solving skills.
• Ability to work effectively in a busy, collaborative, process-driven team environment.
• Must be located in Southern California and able to report onsite daily during the training period.
• Must meet applicable assignment eligibility requirements, including no CalPERS membership.
• Must have unrestricted work authorization without H-1B sponsorship.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Previous human resources or recruitment experience within a public-sector organization or government agency.
• Experience supporting high-volume recruitment operations and multiple recruiters simultaneously.
• Experience preparing interview folders, candidate testing materials, hiring documentation, and pre-boarding packages.
• Experience developing procedural documentation, reference guides, training materials, and recruitment workflows.
• Experience training or assisting colleagues with administrative processes and recruitment procedures.
• Familiarity with temporary labor services, personnel administration, and recruitment compliance requirements.

Ideal Candidate

The ideal candidate is an experienced Human Resources Assistant II with at least five years of hands-on recruitment coordination and administrative support experience.

This individual is proficient in iCIMS, Microsoft Excel (VLOOKUP and Pivot Tables), Word, PowerPoint, Outlook, and OneDrive, with demonstrated experience managing recruitment records, coordinating interviews, communicating with candidates, and supporting multiple recruiters.

The successful candidate will be highly organized, detail-oriented, adaptable, and comfortable working in a busy, team-oriented environment. They will demonstrate strong communication skills, sound judgment, discretion when handling confidential information, and the ability to independently manage assignments while following established recruitment procedures.

SuperbTech, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment in accordance with applicable federal, state, and local laws.

OUR CLIENT CAN NOT SUPPORT VISA SPONSORSHIP