Hybrid Records Specialist — Legal Records & AI Tools

Mcguirewoods; Charlotte (NC); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

Hybrid work model

Excellent benefits

Job summary

McGuireWoods LLP in Charlotte is seeking a Records Specialist with 1–2 years of records experience, preferably in a law firm. The role includes retrieving, charging out, and organizing records, with hybrid work flexibility and excellent benefits.

The ideal candidate will maintain records databases, handle off-site storage orders, and support high-volume file management with attention to detail and strong communication.

Qualifications

• 1-year certificate or 1–2 years clerical records management experience required.
• Experience in a law firm is preferred.
• Strong customer service and collaboration across levels.
• Excellent administrative and organizational skills with attention to detail.
• Strong verbal and written communication.
• Self-motivated; able to work independently with minimal supervision.
• Ability to lift up to 50 pounds regularly.
• Interest in AI tech like Harvey and Copilot to support work.

Responsibilities

• Retrieve and charge out records from the database and deliver files.
• Pickup/return records to off-site storage and re-file as needed.
• Re-shelve and organize active files.
• Order records/files/boxes from offsite storage vendor.
• Maintain storage records and track re-files.
• Maintain numerical order and enter location info in the records database.
• Process large client cases for closing, ensuring records are properly organized.

Skills

Customer service

Administrative skills

Communication skills

Independent work

Education

Certificate in records management

Job description

McGuireWoods LLP in Charlotte is seeking a Records Specialist with 1–2 years of records experience, preferably in a law firm. The role includes retrieving, charging out, and organizing records, with hybrid work flexibility and excellent benefits.

The ideal candidate will maintain records databases, handle off-site storage orders, and support high-volume file management with attention to detail and strong communication.