Hybrid Records Management Specialist

Terrestris Global Solutions; Washington (District of Columbia); Hybrid; USD 75,000 - 105,000; Full time

Job summary

Terrestris seeks a Records Program Consultant in Washington, DC, to provide operational, analytical, and administrative RM support for the USCP IRMD program. The role involves data collection, reporting, and coordination across RM activities with onsite presence two days a week and up to three days of telework after an initial acclimation period.

The candidate will assist with inventories, lifecycle activities, training coordination, and dashboard preparation while supporting office operations

Qualifications

• Ability to successfully complete a USCP criminal history check and fingerprinting process and qualify for a USCP identification/access badge is required.
• Authorization to permanently work in the United States without sponsorship.
• Associate's degree.
• Minimum 3 years of records management and execution experience.
• Strong written and verbal communication skills.
• Ability to analyze records data, identify issues, and recommend solutions.
• Attention to detail and accuracy in records Management analysis.

Responsibilities

• Support RM inventories by collecting, validating, and organizing inventory data from program offices and records liaisons.
• Assist with records lifecycle activities, including records transfers, disposal guidance, and destruction list reviews in accordance with retention schedules.
• Prepare and distribute routine RM communications, including newsletters and informational materials for records liaisons and staff.
• Maintain and update Records Liaison listings and supporting documentation.
• Participate in RM planning meetings, document meeting minutes, and track follow-up actions.
• Support RM assessments and surveys by gathering analytical data, compiling results, and preparing summary reports.
• Assist with training coordination for records liaisons and program staff, including attendance tracking and material preparation.
• Prepare reports, dashboards, and data-oriented materials related to RM and OIS program activities.
• Provide general business analysis support to OIS and RM programs, including documentation and presentation development.
• Coordinate onsite support activities, as required, to assist with records transport, inventory validation, and stakeholder engagement.
• Scan and upload materials into pre-created folders in SharePoint and/or MS Teams.
• Facilitate occasional leadership administrative request inquiries, such as reserving conference rooms and revising PowerPoint slides for presentations.
• Support the IRMD Associate Director with tracking IT equipment assignments for approximately 12 contractors.
• Monitor and manage office supply inventory to maintain appropriate stock levels.
• Collect, coordinate, and prepare quarterly office supply order requests in accordance with office requirements.
• Fulfill printing requests (e.g., business cards, glossy materials).
• Perform basic front desk administrative duties, including receiving and distributing mail, filing materials, and making photocopies.
• Perform other administrative tasks as assigned.

Skills

Analytical thinking

Written communication

Verbal communication

Attention to detail

Education

Associate's degree

Job description

Terrestris seeks a Records Program Consultant in Washington, DC, to provide operational, analytical, and administrative RM support for the USCP IRMD program. The role involves data collection, reporting, and coordination across RM activities with onsite presence two days a week and up to three days of telework after an initial acclimation period.

The candidate will assist with inventories, lifecycle activities, training coordination, and dashboard preparation while supporting office operations