Junior Records Management (RM) Specialist

Terrestris Global Solutions; Washington (District of Columbia); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Paid leave

Professional development

Tuition assistance

Work-life programs

Job summary

Terrestris seeks a Junior RM Specialist to support the US Capitol Police IRMD program in Washington, DC. The role involves operational and analytical RM tasks under RM leadership, with on-site work and limited telework after an acclimation period.

You will collect inventory data, assist lifecycle activities, prepare communications, maintain RL listings, and help with RM planning, assessments, and reports while coordinating training and stakeholder engagement.

Qualifications

• Minimum 3 years of records management and execution experience.
• Strong written and verbal communication skills.
• Ability to analyze records data and identify issues.

Responsibilities

• Support department-wide records inventories by collecting, validating, and organizing inventory data from program offices and records liaisons.
• Assist with records lifecycle activities, including transfers, disposal guidance, and destruction list reviews per retention schedules.
• Prepare and distribute routine RM communications, including newsletters and informational materials for records liaisons and staff.
• Maintain and update Records Liaison listings and supporting documentation.
• Participate in RM planning meetings, document minutes, and track follow-up actions.
• Support RM assessments and surveys by gathering data and preparing summary reports.
• Assist with training coordination for records liaisons and program staff.
• Prepare reports, dashboards, and data-oriented materials related to RM and OIS program activities.
• Provide general business analysis support to OIS and RM programs, including documentation and presentation development.

Skills

Records management

Data analysis

Communication

Attention to detail

Education

Associate’s degree

Tools

Records Management IT

Job description

Are you looking for a Challenge?

Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Junior Records Management (RM) Specialist for the US Capitol Police (USCP) Information Resource Management Division (IRMD) Support program. This project will provide project management, business, administrative, and records management support for the USCP’s Office of Information Services (OIS), primarily supporting the IRMD. This is a full-time position based in Washington, DC, supporting USCP onsite a minimum of two days per week, with up to three days of telework after an initial two-month full-onsite acclimation period. Normal working hours are 8:00 AM to 5:00 PM, Monday through Friday.

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Junior RM Specialist at Terrestris do?

The Junior RM Specialist will support the USCP IRMD Support contract, providing operational and analytical support to the RM program, working under the direction of Department RM leadership to execute day-to-day RM activities, data collection, reporting, and coordination across program offices. This position is contingent upon contract award.

What does a typical day look like for a Junior RM Specialist?

You will:

• Support department-wide records inventories by collecting, validating, and organizing inventory data from program offices and records liaisons.
• Assist with records lifecycle activities, including records transfers, disposal guidance, and destruction list reviews in accordance with approved retention schedules.
• Prepare and distribute routine RM communications, including newsletters and periodic informational materials for records liaisons and staff.
• Maintain and update Records Liaison (RL) listings and supporting documentation.
• Participate in RM planning meetings, document meeting minutes, and track follow-up actions.
• Support RM assessments and surveys by gathering analytical data, compiling results, and preparing summary reports.
• Assist with training coordination for records liaisons and program staff, including attendance tracking and material preparation.
• Prepare reports, dashboards, and data-oriented materials related to RM and OIS program activities.
• Provide general business analysis support to OIS and RM programs, including documentation and presentation development.
• Coordinate onsite support activities, as required, to assist with records transport, inventory validation, and stakeholder engagement.

What qualifications do you look for?

You might be the professional we’re looking for if you have:

• Ability to successfully complete a USCP criminal history check and fingerprinting process and qualify for a USCP identification/access badge is required.
• Authorization to permanently work in the United States without sponsorship.
• Associate’s degree.
• Minimum 3 years of records management and execution experience.
• Strong written and verbal communication skills.
• Ability to analyze records data, identify issues, and recommend solutions.
• Attention to detail and accuracy in records Management analysis.
• Federal records management exposure and experience with Records Management Information Technology.

We will be extra impressed if you have:

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.