Hybrid Publicity Operations Coordinator

Nbcuniversal Media, LLC; California; Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Job summary

NBCUniversal is seeking a Coordinator, Publicity to support the Global Publicity team with billing, invoicing, budget tracking, vendor coordination, and operational processes across film publicity campaigns.

The role partners with publicists and cross-functional groups to ensure timely financial and administrative activities while supporting events and team initiatives. A Bachelor's degree is preferred and Excel skills are essential; hybrid schedule expected.

Qualifications

• Minimum 1 year of experience in entertainment, media, marketing, publicity, finance, operations, or a related field.
• Strong proficiency in Microsoft Office, especially Excel and Outlook.
• Willingness to work occasional evenings and weekends for events.

Responsibilities

• Process and track invoices, purchase orders, vendor payments, expense reports, and budget reconciliations across multiple film campaigns and projects.
• Partner with Finance and external vendors to ensure timely payment processing and accurate financial records.
• Create purchase orders, onboard new vendors, maintain vendor documentation, and resolve billing discrepancies as needed.
• Manage departmental budget trackers and reporting documents, ensuring spending is accurately recorded and communicated to publicity leadership.
• Assist with preparing presentations, recaps, and other departmental materials.
• Support publicity events including premieres, screenings, junkets, press days, film festivals, and special projects as needed.
• Provide project support for department initiatives, events, and special projects as assigned.

Skills

Microsoft Office

Excel

Outlook

Education

Bachelor's degree preferred

Tools

Purchase orders systems

Vendor management tools

Job description

NBCUniversal is seeking a Coordinator, Publicity to support the Global Publicity team with billing, invoicing, budget tracking, vendor coordination, and operational processes across film publicity campaigns.

The role partners with publicists and cross-functional groups to ensure timely financial and administrative activities while supporting events and team initiatives. A Bachelor's degree is preferred and Excel skills are essential; hybrid schedule expected.