Coordinator, Global Publicity

SmartRecruiters, Inc.; California (MO); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Benefits package

Job summary

NBCUniversal is seeking a Coordinator, Publicity to manage department billing, invoicing, budget tracking, vendor coordination, and operational tasks across film publicity campaigns.

You will collaborate with publicity teams and cross‑functional partners to ensure timely financial and administrative activities while supporting events and special projects. The role is hybrid, with four office days per week and competitive benefits.

Qualifications

• Minimum 1 year of experience in entertainment, media, marketing, publicity, finance, operations, or a related field.
• Experience with financial systems, PO platforms, or vendor management is a plus.
• Excellent written and verbal communication skills and ability to handle confidential information.

Responsibilities

• Process and track invoices, purchase orders, vendor payments, expense reports, and budget reconciliations across multiple campaigns.
• Partner with Finance and external vendors to ensure timely payment processing and accurate financial records.
• Create purchase orders, onboard vendors, maintain vendor documentation, and resolve billing discrepancies as needed.
• Manage departmental budget trackers and reporting documents, ensuring spending is accurately recorded and communicated to publicity leadership.
• Assist with preparing presentations, recaps, and other departmental materials.
• Support publicity events including premieres, screenings, junkets, press days, festivals, and special projects as needed.
• Provide project support for department initiatives, events, and special projects as assigned.

Skills

Attention to detail

Organizational skills

Communication

Tools

Excel

Outlook

Job description

• Compensation: USD 55,000 - USD 65,000 - yearly

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Coordinator, Publicity will support the Global Publicity team by managing department billing, invoicing, budget tracking, vendor coordination, and operational processes across film publicity campaigns. This role serves as a key partner to publicists and cross-functional teams, ensuring timely processing of financial and administrative activities while supporting special projects, events, and team initiatives as needed.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced entertainment marketing environment.

• Process and track invoices, purchase orders, vendor payments, expense reports, and budget reconciliations across multiple film campaigns and projects
• Partner with Finance and external vendors to ensure timely payment processing and accurate financial records
• Create purchase orders, onboard new vendors, maintain vendor documentation,and resolve billing discrepancies as needed
• Manage departmental budget trackers and reporting documents, ensuring spending is accurately recorded and communicated to publicity leadership
• Assist with preparing presentations, recaps, and other departmental materials
• Support publicity events including premieres, screenings, junkets, press days, film festivals, and special projects as needed
• Provide project support for department initiatives, events, and special projects as assigned

Qualifications

Basic Qualifications

• Minimum 1 year of experience in entertainment, media, marketing, publicity, finance, operations, or a related field
• Strong proficiency in Microsoft Office, particularly Excel, Outlook
• Willingness to work occasional evenings and weekends in support of publicity events and special projects

Desired Characteristics

• Experience working with financial systems, purchase order platforms, or vendor management tools is a plus
• Experience processing invoices, managing budgets and expense reports preferred
• Exceptional attention to detail and organizational skills
• Comfortable handling confidential and sensitive information
• Ability to manage multiple priorities while meeting deadlines
• Proactive problem solver with strong follow-through
• Excellent written and verbal communication skills
• Ability to anticipate needs and identify process improvements.
• Interest in film marketing, publicity, and entertainment

Additional Requirements

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $65,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].