Hybrid Proposal Coordinator & Desktop Publisher

ManTech; Herndon (VA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

MANTECH in Herndon, VA is seeking a Proposal Coordinator/Desktop Publisher to join our team in a hybrid role with onsite support as needed. You will lead proposal coordination, scheduling, desktop publishing, and production logistics for large, complex proposals, supporting multi-disciplinary teams and ensuring deliverables meet quality, compliance, and branding standards.

The position requires a bachelor's degree (or equivalent) and at least four years of related experience, with proficiency in

Qualifications

• Bachelor's degree (or equivalent experience in lieu of a degree) and a minimum of 4 years of related proposal coordination experience with proficiency using Adobe Acrobat, and the Microsoft Office Suite (Word, Excel, and PowerPoint).
• Experience with Government proposals and the ability to analyze solicitation requirements that impact formatting and production.
• Familiarity with document management systems (e.g., Teams, SharePoint, Google Drive).
• Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under strict deadlines.
• Excellent verbal and written communication skills, with a positive, proactive approach and the ability to explain complex issues across leadership levels.
• Willingness to work evenings or weekends as required to meet proposal deadlines.

Responsibilities

• Assists with proposal planning, scheduling, and logistics support, coordinating the Proposal Manager's meeting schedule, and assisting with the coordination of activities across other proposal support teams (Writers, Graphics, DTP, Editors, Production and SMEs).
• Reads and interprets RFPs and amendments to understand all instructions, evaluation criteria, and compliance requirements.
• Performs desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensures graphics are correctly inserted into final documents.
• Ensures strict version-control procedures and maintains ownership of proposal working files from Gold Team through final production, while setting up and maintaining Teams, SharePoint, and Box workspaces (including accounts and file permissions).
• Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff, standups, and color teams), facilitates Graphics Kickoff Sessions, leads Production Meetings, and participates in Daily Standup Meetings.
• Oversee all production and delivery activities, leading production efforts for color reviews and final proposal submissions (printing, tabs, assembly, binders, packaging, labels, delivery receipts, etc.).
• Manages war room logistics, including equipment setup, loaner laptops, stocking supplies, catering needs, and expensing invoices.
• Coordinates with security and IT for high-side proposal system access, guest visits, and badging, ensuring all consultants and teammates are approved and briefed prior to accessing proprietary information.

Skills

Adobe Acrobat

Microsoft Office Suite

Proposal coordination

Communication skills

Independent work

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Teams

SharePoint

Google Drive

Job description

MANTECH in Herndon, VA is seeking a Proposal Coordinator/Desktop Publisher to join our team in a hybrid role with onsite support as needed. You will lead proposal coordination, scheduling, desktop publishing, and production logistics for large, complex proposals, supporting multi-disciplinary teams and ensuring deliverables meet quality, compliance, and branding standards.

The position requires a bachelor's degree (or equivalent) and at least four years of related experience, with proficiency in