Senior Proposal Coordinator and Editor

ManTech; Herndon (VA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

MANTECH seeks a Senior Proposal Coordinator and Editor in Herndon, VA, a hybrid role with onsite support as needed. You will lead proposal planning, editing, and production for large government bids, ensuring quality, compliance, and brand consistency.

The role combines coordination with editing responsibilities, requiring careful attention to detail, familiarity with RFPs, and the ability to work across Writers, Graphics, DTP, and SMEs to meet tight deadlines.

Qualifications

• Bachelor's degree and 6+ years of related proposal coordination experience.
• 6+ years of proposal editing experience.
• Experience with Government proposals and ability to analyze solicitation requirements.
• Proficient in GPO, AP, and Chicago style guides, plus agency-specific guides.
• Familiarity with document management systems (Teams, SharePoint, Google Drive).
• Ability to work independently under tight deadlines and manage multiple tasks.

Responsibilities

• Leads proposal planning, scheduling, and logistics across teams.
• Reads and interprets complex RFPs and amendments for instructions and compliance.
• Edits proposals for grammar, punctuation, terminology, and messaging while preserving technical meaning.
• Maintains version control and manages workspace access (Teams/SharePoint/Box).
• Prepares administrative proposal documents and slides; coordinates kickoff and standups.
• Oversee production, color reviews, and final proposal submissions, including packaging and delivery.

Skills

Proposal coordination

Editing

Communication

Document control

Education

Bachelor's degree

Tools

Teams

SharePoint

Box

Google Drive

Job description

MANTECH seeks a motivated, career and customer-oriented Senior Proposal Coordinator and Editor to join our team in Herndon, VA .

This is a hybrid remote position with onsite support in Herndon VA on an as-needed basis.

The Senior Proposal Coordinator/Editor role is a hybrid of proposal coordination and editing. This is an experienced professional who leads coordination, scheduling, and logistical support, while taking responsibility for editing and production activities for large, complex proposals. The candidate ensures written content is grammatically correct and consistent while not altering its technical accuracy or meaning. Working with minimal supervision, the individual is responsible for preparing deliverables that meet production quality standards, comply with solicitation requirements, and adhere to MANTECH’s corporate branding standards.

Responsibilities include but are not limited to:

• Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager's meeting schedule, and assisting with the coordination of activities across other proposal support teams (Writers, Graphics, DTP, Editors, Production and SMEs).




• Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, and compliance requirements.




• Edits proposals and other written content for correct and consistent grammar, punctuation, spelling, terminology, style, and messaging, while collaborating with proposal teams to improve text quality and translate complex information into plain language appropriate for the intended audience.




• Ensures strict version-control procedures and maintains ownership of proposal working files from Gold Team through final production, while setting up and maintaining Teams, SharePoint, and Box workspaces (including accounts and file permissions).




• Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff, standups, and color teams), facilitates Graphics Kickoff Sessions, leads Production Meetings, and participates in Daily Standup Meetings.




• Oversee all production and delivery activities, leading production efforts for color reviews and final proposal submissions (printing, tabs, assembly, binders, packaging, labels, delivery receipts, etc.).




• Manages war room logistics, including equipment setup, loaner laptops, stocking supplies, catering needs, and expensing invoices. Coordinates with security and IT for high-side proposal system access, guest visits, and badging, ensuring all consultants and teammates are approved and briefed prior to accessing proprietary information.

Minimum Qualifications:

• Bachelor's degree and a minimum of 6 years of related proposal coordination experience and a minimum of 6 years of proposal editing experience.




• Experience with Government proposals and the ability to analyze solicitation requirements that impact editing, formatting and production.




• Proficient in and able to apply GPO, AP, and Chicago style guides, as well as style guides used by various Government agencies and internal customers.




• Familiarity with document management systems (e.g., Teams, SharePoint, Google Drive).




• Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under strict deadlines.




• Excellent verbal and written communication skills, with a positive, proactive approach and the ability to explain complex issues across leadership levels.




• Willingness to work evenings or weekends as required to meet proposal deadlines.

Preferred Qualifications:

• Experience working in classified environments.




• Lead in the development and governance of enterprise templates and style guides.




• Experience with APMP best practices or APMP Certification(s).

Clearance Requirements:

• U.S. Citizen with the ability to obtain/maintain a Secret Clearance

Physical Requirements:

• The person in this position must be able to remain in a stationary position 50% of the time.




• Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual communication, which may involve delivering presentations.

MANTECH International Corporation considers all qualified applicants for employment without regard to disability or veteran status or any other status protected under any federal, state, or local law or regulation.