Hybrid Proposal Coordinator | AI‑Powered Content & Design

Osborn Consulting; Bellevue (WA); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical and dental

401K with matching

PTO/holiday pay

Training and mentoring

Profit sharing

Job summary

Osborn Consulting is seeking a Proposal Coordinator to guide qualifications packages, proposals, and interview materials from kickoff to submission. You will transform technical content from engineers and scientists into clear client-focused messaging, design proposal layouts in InDesign/Illustrator/Photoshop, and manage schedules, reviews, and content libraries to ensure high-quality, compliant bids.

The role emphasizes collaboration with project teams, strong writing and design skills, and the

Qualifications

• 3+ years of proposal coordination experience in the AEC industry.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Excellent graphic design, layout infographic, and/or data visualization skills.
• Proficiency with Microsoft Office, including Word and PowerPoint.
• Proficiency with Adobe InDesign and Acrobat.
• Strong project management, organizational, and time-management skills.
• Ability to manage multiple deadlines, competing priorities, and concurrent pursuits.
• Experience translating technical concepts into client-focused messaging.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate proposal development from RFQ/RFP release through final submission.
• Manage proposal schedules, deadlines, and deliverables throughout the pursuit process.
• Facilitate proposal kickoffs, review cycles, and coordination meetings.
• Serve as the primary coordinator for proposal production, keeping content, graphics, reviews, and deadlines organized throughout the pursuit process.
• Coordinate content development with project managers, technical staff, business development leaders, and subconsultants.
• Write, edit, proofread, and tailor proposal content, project descriptions, resumes, and cover letters.
• Transform technical concepts into clear, compelling, client-focused messaging and engaging visual content.
• Develop proposal layouts, graphics, diagrams, and visual storytelling elements in Adobe InDesign, Illustrator, and/or Photoshop.
• Conduct quality-control reviews to ensure proposals are compliant, accurate, visually polished, and aligned with client requirements.
• Manage proposal production, formatting, final assembly, and submission.
• Support interview preparation and presentation development.
• Maintain and improve proposal resources, resume databases, project descriptions, and content libraries to support efficient proposal development.
• Support multiple concurrent pursuits while maintaining quality, accuracy, and attention to detail.

Skills

Proposal coordination

AEC industry

Excellent writing

Graphic design

Project management

Tools

MS Word

PowerPoint

InDesign

Acrobat

Job description

Osborn Consulting is seeking a Proposal Coordinator to guide qualifications packages, proposals, and interview materials from kickoff to submission. You will transform technical content from engineers and scientists into clear client-focused messaging, design proposal layouts in InDesign/Illustrator/Photoshop, and manage schedules, reviews, and content libraries to ensure high-quality, compliant bids.

The role emphasizes collaboration with project teams, strong writing and design skills, and the