Hybrid Property Management Admin Assistant

Brixmor Property Group; Chicago (IL); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Annual cash bonus

Hybrid work schedule

Job summary

Brixmor Property Group in Chicago seeks an Administrative Assistant to support the Property Management Department. You will assist tenants, manage invoices, and help with annual budgets, ensuring smooth operations across properties.

The role requires 3–5 years in administrative support, strong MS Office skills, and real estate knowledge. A hybrid work schedule is offered with career growth opportunities and a competitive benefits package.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of office admin experience.
• Real estate knowledge preferred.
• Proficient in MS Word, Excel, Outlook and PowerPoint.
• Strong communication and multitasking abilities.

Responsibilities

• Assist tenants in a courteous, professional and timely manner.
• Review, research and code invoices for payment per operating budget; submit to manager for approval in a timely manner.
• Collect updated tenant information as necessary and distribute appropriately.
• Assist Property Manager with preparation of annual operating budget.
• Assist Property Accountants with tenant accounting issues.
• Assist Tenant Coordinator with property and tenant requests including life safety policies.
• Work independently and within a team on projects.
• Assist in general administrative duties and other duties as required.
• Prepare forms for specialty leasing deals, open/close and possession notices.
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations.
• Coordinate transfer of utility accounts to/from Landlord’s name; provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Skills

Verbal communication

Written communication

Customer service

Time management

Decision making

Team player

Attention to detail

Education

High school degree or equivalent

Tools

MS Word

Excel

Outlook

PowerPoint

JDE

AvidXchange

Building Engines

Nexus

Salesforce

eBuilder

Job description

Brixmor Property Group in Chicago seeks an Administrative Assistant to support the Property Management Department. You will assist tenants, manage invoices, and help with annual budgets, ensuring smooth operations across properties.

The role requires 3–5 years in administrative support, strong MS Office skills, and real estate knowledge. A hybrid work schedule is offered with career growth opportunities and a competitive benefits package.