Administrative Assistant, Property Management

Brixmor Property Group; Chicago (IL); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Annual cash bonus

Hybrid work schedule

Job summary

Brixmor Property Group in Chicago seeks an Administrative Assistant to support the Property Management Department. You will assist tenants, manage invoices, and help with annual budgets, ensuring smooth operations across properties.

The role requires 3–5 years in administrative support, strong MS Office skills, and real estate knowledge. A hybrid work schedule is offered with career growth opportunities and a competitive benefits package.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of office admin experience.
• Real estate knowledge preferred.
• Proficient in MS Word, Excel, Outlook and PowerPoint.
• Strong communication and multitasking abilities.

Responsibilities

• Assist tenants in a courteous, professional and timely manner.
• Review, research and code invoices for payment per operating budget; submit to manager for approval in a timely manner.
• Collect updated tenant information as necessary and distribute appropriately.
• Assist Property Manager with preparation of annual operating budget.
• Assist Property Accountants with tenant accounting issues.
• Assist Tenant Coordinator with property and tenant requests including life safety policies.
• Work independently and within a team on projects.
• Assist in general administrative duties and other duties as required.
• Prepare forms for specialty leasing deals, open/close and possession notices.
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations.
• Coordinate transfer of utility accounts to/from Landlord’s name; provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Skills

Verbal communication

Written communication

Customer service

Time management

Decision making

Team player

Attention to detail

Education

High school degree or equivalent

Tools

MS Word

Excel

Outlook

PowerPoint

JDE

AvidXchange

Building Engines

Nexus

Salesforce

eBuilder

Job description

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.

Responsibilities Include, But Not Limited To

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Qualifications

• High school degree or equivalent
• 3-5 years office experience in an administrative support position
• Real estate knowledge preferred
• Skilled in verbal & written communication, customer service, time management, and decision-making
• Team player and works well and professionally with all levels of the organization and external contacts
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
• Ability to create, manipulate and maintain databases
• Ability to organize and manage multiple projects
• Strong attention to detail and personal initiative
• Ability to produce error-free work and to adapt quickly to new work assignments and situations
• Reliable, on-time attendance

The base salary range for this position has been established as $55,000 - $60,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

Brixmor's Privacy Policy: https://www.brixmor.com/terms-and-policies/applicant-notice