Hybrid Project Coordinator for Advancement & Communications

University of Wisconsin; United States; Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Wisconsin Retirement System (Pension)

Job summary

The University of Wisconsin–Madison is seeking a Project Coordinator to serve as the operational hub for major projects within the Advancement & Communications team. You will manage timelines, coordinate cross‑functional efforts, and help communicate with alumni, donors, and parents of current undergraduates.

You will use Monday.com to track progress, support the 125th anniversary planning, and explore responsible uses of AI tools. Hybrid schedule offered after onboarding.

Qualifications

• At least one year of professional experience in project coordination, administration, advancement, communications, or related field.
• Experience using project management techniques and tools.
• Strong organizational, administrative, communication, and interpersonal skills.

Responsibilities

• Develops, schedules, coordinates, and prioritizes project work plans.
• Serves as the initial point of contact for the project(s) and represents project interests in meetings.
• Analyzes data and trends, compiles progress reports, and provides recommendations.
• Develops, enhances, and maintains operational standards and systems to support project teams.
• Establishes and monitors project budgets and reporting.

Skills

Project coordination

Project management tools

Organizational skills

Communication

Interpersonal skills

Education

Bachelor's or Associate's degree

Tools

Monday.com

Job description

The University of Wisconsin–Madison is seeking a Project Coordinator to serve as the operational hub for major projects within the Advancement & Communications team. You will manage timelines, coordinate cross‑functional efforts, and help communicate with alumni, donors, and parents of current undergraduates.

You will use Monday.com to track progress, support the 125th anniversary planning, and explore responsible uses of AI tools. Hybrid schedule offered after onboarding.