Hybrid Project Coordinator - Design & Construction

Jacobs Engineering Group Inc.; Bellevue (WA); Hybrid; USD 80,000 - 111,000; Full time

Benefits offered by this job

Health and welfare benefits

401(k) plan

Employee stock purchase plan

Job summary

Jacobs Engineering Group Inc. in Bellevue, WA, is seeking a Project Coordinator to partner with Project Managers, driving day-to-day execution and coordination from initiation through closeout.

Reporting to the Administration/Coordination Group Leader, this highly collaborative role goes beyond traditional administrative support by taking ownership of project coordination activities, anticipating project needs, proactively resolving issues, and helping keep projects organized and on schedule.

Qualifications

• Two years of college-level coursework or equivalent.
• At least 3 years of project coordination experience in the architecture and engineering industry, preferred
• Experience utilizing SpecsIntact and MasterSpec software preferred

Responsibilities

• Partner proactively with Project Managers and technical teams to coordinate project activities and support fast-paced, successful project delivery.
• Manage electronic and physical project documentation, including filing, document control, scanning, tracking, distribution, and record management.
• Coordinate project meetings by scheduling, preparing agendas, capturing action items, and following up on outstanding tasks.
• Manage Outlook calendars, coordinate travel, and organize meetings with internal teams, clients, and project stakeholders.
• Review, coordinate, and assist with processing project documentation, including submittals, invoices, and other project related administrative workflows.
• Coordinate subcontractor documentation and assist with project setup, closeout, and ongoing project administration.
• Monitor project schedules, milestones, action items, and deliverables to help ensure projects remain organized and on track.
• Communicate professionally with clients, consultants, subcontractors, and integral project teams while serving as a trusted point of coordination/contact.
• Manage office supplies, equipment, shipping, printing, and other operational support activities as needed.
• Coordinate domestic and international travel arrangements, including itineraries, and logistical planning
• Research local conditions and provide logistical support for domestic and international project activities.

Skills

Project coordination experience

Communication skills

Education

Two years of college coursework

Tools

SpecsIntact

MasterSpec

Job description

Jacobs Engineering Group Inc. in Bellevue, WA, is seeking a Project Coordinator to partner with Project Managers, driving day-to-day execution and coordination from initiation through closeout.

Reporting to the Administration/Coordination Group Leader, this highly collaborative role goes beyond traditional administrative support by taking ownership of project coordination activities, anticipating project needs, proactively resolving issues, and helping keep projects organized and on schedule.