Hybrid Project Controls & Office Operations Coordinator

Akrf,-Inc.; Mount Laurel Township (NJ); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Vacation and Sick time

Flexible work schedules and locations

401(k) retirement plan with employer匹配

Job summary

AKRF is seeking a Project Controls and Operations Coordinator in Mount Laurel, NJ to provide project controls, financial administration, and office operations support across active project portfolios in a hybrid office setting.

The role involves setting up projects in Unanet/BST 10, processing client invoices, reviewing subconsultant invoices and change orders, and preparing WIP/AR reports. A 5+ year background in project controls within an AEC environment is preferred.

Qualifications

• 5+ years of experience in project controls, financial administration, or project accounting, preferably within an AEC firm.

Responsibilities

• Set up and maintain projects within corporate project control systems (Unanet/BST 10) by entering project structure, billing terms, budgets, and coding.
• Coordinate the preparation and processing of client invoices with PMs, and issue final invoices in accordance with direction provided by the PM.
• Review and reconcile subconsultant invoices, purchase orders, and change orders.
• Prepare monthly WIP (Work in Progress) and AR (Accounts Receivable) reviews and reports for group leaders and PMs.
• Maintain organized project documentation including contracts, amendments, and correspondence.
• Coordinate with corporate accounting for AR collection activities.
• Serve as the primary point of contact for day-to-day office operations, vendor coordination, and facilities management.
• Support onboarding of new employees, workspace setup, building access, and local orientation.
• Support special firm-wide projects and initiatives as directed by management.

Skills

Project controls

Financial administration

Office coordination

Client invoicing

WIP & AR

Microsoft Office

Communication

Education

Bachelor's or Associate degree in Business Administration, Accounting, Finance

Tools

Deltek Vantagepoint

BST 10

Unanet

Ariba

Oracle

Job description

AKRF is seeking a Project Controls and Operations Coordinator in Mount Laurel, NJ to provide project controls, financial administration, and office operations support across active project portfolios in a hybrid office setting.

The role involves setting up projects in Unanet/BST 10, processing client invoices, reviewing subconsultant invoices and change orders, and preparing WIP/AR reports. A 5+ year background in project controls within an AEC environment is preferred.