Project Controls Operations Coodinator

AKRF; Mount Laurel Township (NJ); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Vacation and Sick time

Flexible work schedules and locations

401(k) retirement plan with employer-m

Tuition Reimbursement

Training and professional development

Job summary

AKRF in Mount Laurel, NJ is seeking an experienced Project Controls and Operations Coordinator to support project financials and office operations across active portfolios. This hybrid role combines project control duties with day-to-day administrative coordination for a busy regional office.

The ideal candidate has 5+ years in project controls or accounting, proficiency with Deltek or BST systems, and strong Excel/communication skills.

Qualifications

• 5+ years of experience in project controls, financial administration, or project accounting.
• Bachelor's or Associate's degree in Business Administration, Accounting, Finance a plus.
• Proficiency with project management systems; Deltek Vantagepoint or a comparable platform (e.g., Deltek Vision, BST, or similar) strongly preferred.
• Proficiency with client purchasing platforms, such as Ariba and Oracle, to obtain client purchase orders and submit invoices under issued PO.
• Strong knowledge of budgeting, WIP, and A/R processes; financial support to technical project managers.
• Experience supporting office operations, facilities coordination, or executive/administrative functions.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); SharePoint/Teams a plus.
• Attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication; professional demeanor with client-facing experience.

Responsibilities

• Set up and maintain projects in corporate project control systems (Unanet/BST 10) with budgets and phase/task coding.
• Coordinate invoicing and QA reviews; issue final invoices via Ariba/Oracle portals as directed by PM.
• Support PMs in reviewing/reconciling subconsultant invoices, POs, and change orders.
• Prepare monthly WIP and A/R reviews for group leaders and PMs; support client follow-up.
• Maintain organized project documentation including contracts, amendments, and correspondence.
• Coordinate with corporate accounting to support A/R collection activities.
• Serve as the primary point of contact for day-to-day office operations, including vendor coordination and facilities management.
• Support onboarding of new employees and IT coordination; assist special firm-wide projects.

Skills

Project controls

Financial administration

Accounting

Office coordination

Education

Bachelor's/Associate's degree in Business/Finance

Tools

Deltek Vantagepoint

Deltek Vision

BST

Ariba

Oracle

Excel

SharePoint/Teams

Job description

About The Role

The Energy and Environment group is seeking an experienced and highly organized Project Controls and Operations Coordinator to join our Mount Laurel, NJ office. This dual function role is responsible for providing project controls and financial administration support across active project portfolios, while also serving as a key resource for coordination of day-to-day office operations.

About The Role

The Energy and Environment group is seeking an experienced and highly organized Project Controls and Operations Coordinator to join our Mount Laurel, NJ office. This dual function role is responsible for providing project controls and financial administration support across active project portfolios, while also serving as a key resource for coordination of day-to-day office operations.

Job Responsibilities

Project Controls Administration

• Set up and maintain projects within corporate project control systems, including Unanet and BST 10, by entering project structure, billing terms, budgets, and phase/task coding with guidance from the technical project manager.
• Coordinate the preparation and processing of client invoices including coordination with Project Managers, conducting quality assurance reviews of final invoices prior to issuance to ensure accuracy and completeness of billing information and issue final invoices in accordance with direction provided by the project manager. Issuance of some final invoices will require use of client purchasing platform portals such as Ariba, Oracle, etc.
• Support project managers in reviewing and reconciling subconsultant invoices, purchase orders, and change orders.
• Assist with the preparation of monthly WIP (Work in Progress) and A/R (Accounts Receivable) reviews and reports for group leaders and project managers, supporting timely client follow-up and effective project management.
• Maintain organized project documentation including contracts, amendments, authorizations to proceed, and correspondence files.
• Coordinate with the corporate accounting team to support Accounts Receivable (A/R) collection activities and follow-up efforts.

Office Operations & Administrative Support

• Serve as the primary point of contact for day-to-day office and facilities operations, including vendor coordination, liaison with internal administrative teams across AKRF and building management, and oversight of office supplies, equipment, procurement activities, inventory, and related expense tracking.
• Coordinate meeting room scheduling, catering, and logistics for internal and client-facing events.
• Support onboarding of new employees, including workspace setup, building access, and local orientation.
• Manage office equipment maintenance contracts, service requests, and IT coordination with firm-wide support teams.
• Support special projects and firm-wide initiatives as directed by management.

Essential Requirements

• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field is a plus.
• 5+ years of experience in project controls, financial administration, or project accounting, preferably within an AEC firm.
• Proficiency with project management systems; experience with Deltek Vantagepoint or a comparable platform (e.g., Deltek Vision, BST, or similar) strongly preferred.
• Proficiency with clients purchasing platforms, such as Ariba and Oracle, to obtain client purchase order and submit invoices under issued purchase orders
• Strong working knowledge of project financial metrics and processes including budgeting, Work In Progress (WIP), Accounts Receivable (A/R) tracking, and financial support to technical project managers.
• Experience supporting office operations, facilities coordination, or executive/administrative functions.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with SharePoint and Teams a plus.
• Exceptional attention to detail, organizational skills, and the ability to manage multiple competing priorities.
• Strong written and verbal communication skills; professional demeanor with client-facing experience.
• Ability to work independently and collaboratively in a hybrid work environment.

Compensation

Compensation will range from $70k to $90k and commensurate with experience.

Why Work at AKRF

Founded in 1981, AKRF is an award-winning consulting firm with 400 planners, engineers, designers, economists, ecologists, geologists, historians, archeologists, acousticians, and many other types of professionals guided by the belief that to be original is to be transformative. Professionals join and remain at AKRF for our corporate-casual environment that values flexible work schedules and locations, and balances award-winning projects with social impact initiatives, charitable giving, and plenty of fun and games. We foster a diverse, equitable, and inclusive environment where employees are respected and valued in honor of their identities; we strive to deliver on this promise every day.

Professionals join and remain at AKRF for our corporate-casual environment that values flexible work schedules and locations, and balances award-winning planning, engineering, and environmental projects with social impact initiatives, charitable giving, and plenty of fun and games. Our cookie exchanges and ice cream socials are quite the treat.

What We Offer

• We provide employees with a benefit package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The benefits program at AKRF includes:
• Medical, Dental, Vision insurance
• Vacation and Sick time
• Flexible work schedules and locations
• 401(k) retirement plan with employer matching
• Additional Voluntary Life Insurance
• Short- and Long-Term Disability
• Tuition Reimbursement
• Training and professional development courses
• Opportunities for community outreach through internal networks
• Charitable donation match
• Transit/parking program

Equal Opportunity Company

AKRF enforces a policy of equal employment opportunity in our daily operations. The firm has a demonstrated history of hiring, training, developing, promoting and retaining minority group members and women. All employment-related decisions are based solely on relevant criteria and without regard to race, color, religion, age, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, sexual identity, caregiver status, military/veteran status or citizenship status, or any other characteristic protected by federal, state, or local law.