Hybrid Project Controls & Operations Coordinator

AKRF; Mount Laurel Township (NJ); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Vacation and Sick time

Flexible work schedules and locations

401(k) retirement plan with employer-m

Tuition Reimbursement

Training and professional development

Job summary

AKRF in Mount Laurel, NJ is seeking an experienced Project Controls and Operations Coordinator to support project financials and office operations across active portfolios. This hybrid role combines project control duties with day-to-day administrative coordination for a busy regional office.

The ideal candidate has 5+ years in project controls or accounting, proficiency with Deltek or BST systems, and strong Excel/communication skills.

Qualifications

• 5+ years of experience in project controls, financial administration, or project accounting.
• Bachelor's or Associate's degree in Business Administration, Accounting, Finance a plus.
• Proficiency with project management systems; Deltek Vantagepoint or a comparable platform (e.g., Deltek Vision, BST, or similar) strongly preferred.
• Proficiency with client purchasing platforms, such as Ariba and Oracle, to obtain client purchase orders and submit invoices under issued PO.
• Strong knowledge of budgeting, WIP, and A/R processes; financial support to technical project managers.
• Experience supporting office operations, facilities coordination, or executive/administrative functions.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); SharePoint/Teams a plus.
• Attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication; professional demeanor with client-facing experience.

Responsibilities

• Set up and maintain projects in corporate project control systems (Unanet/BST 10) with budgets and phase/task coding.
• Coordinate invoicing and QA reviews; issue final invoices via Ariba/Oracle portals as directed by PM.
• Support PMs in reviewing/reconciling subconsultant invoices, POs, and change orders.
• Prepare monthly WIP and A/R reviews for group leaders and PMs; support client follow-up.
• Maintain organized project documentation including contracts, amendments, and correspondence.
• Coordinate with corporate accounting to support A/R collection activities.
• Serve as the primary point of contact for day-to-day office operations, including vendor coordination and facilities management.
• Support onboarding of new employees and IT coordination; assist special firm-wide projects.

Skills

Project controls

Financial administration

Accounting

Office coordination

Education

Bachelor's/Associate's degree in Business/Finance

Tools

Deltek Vantagepoint

Deltek Vision

BST

Ariba

Oracle

Excel

SharePoint/Teams

Job description

AKRF in Mount Laurel, NJ is seeking an experienced Project Controls and Operations Coordinator to support project financials and office operations across active portfolios. This hybrid role combines project control duties with day-to-day administrative coordination for a busy regional office.

The ideal candidate has 5+ years in project controls or accounting, proficiency with Deltek or BST systems, and strong Excel/communication skills.