Hybrid Project Administrator: Budgets & Reporting

Poutrix; New York (NY); Hybrid; USD 50,000 - 68,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

EAP

401K

STD

LTD

AD&D

Life insurance

Paid parental leave

Reward & recognition program

Wellbeing benefits

Adoption assistance

Tuition reimbursement

Nine paid holidays

15 days PTO per year

Job summary

Arcadis is seeking a Project Assistant to support project administration for multiple project managers in the NY area. Hybrid work requires occasional office visits in Clifton Park or Syracuse.

You will track progress, prepare reports, monitor budgets, and handle routine correspondence while supporting project teams. The role involves scheduling meetings, travel coordination, document management, and meeting deadlines.

Qualifications

• 5+ years of related technical/administrative experience in a fast-paced setting.
• Associate or Bachelor’s degree in business administration or related field or equivalent experience.
• Experience with Oracle or similar database systems required.

Responsibilities

• Set up projects in Oracle; track and monitor project schedules and budgets; administer project and financial management activities.
• Prepare and analyze financial metrics reports for project managers.
• Manage, organize, and maintain project documents and related materials.
• Prepare client billing documents and verify invoices comply with contract terms.
• Coordinate with subcontractors on billing requirements.
• Prepare contract terms compliance reports.
• Develop complex reports and spreadsheets with high-quality control.

Skills

5+ years experience

Education

Associate or Bachelor’s degree in business administration or related field

Bachelor’s degree in Business, Accounting, Finance, or related field

Tools

Oracle (or other online database)

Job description

Arcadis is seeking a Project Assistant to support project administration for multiple project managers in the NY area. Hybrid work requires occasional office visits in Clifton Park or Syracuse.

You will track progress, prepare reports, monitor budgets, and handle routine correspondence while supporting project teams. The role involves scheduling meetings, travel coordination, document management, and meeting deadlines.