Hybrid Project Admin: Finance & Scheduling Specialist

Arcadis U.S.Inc.; New York (NY); Hybrid; USD 50,000 - 68,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Short-Term Disability

Long-Term Disability

AD&D

Life Insurance

Paid parental leave

Rewards & recognition program

Wellbeing benefits

Tuition reimbursement

Nine paid holidays

15 days PTO

Job summary

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. This hybrid role can require in-office presence in Clifton Park or Syracuse as needed, working with project teams and managers locally.

You will track project progress, prepare contract-related reports, monitor budgets, and distribute routine project correspondence, while assisting staff with scheduling, travel, and document management to

Qualifications

• 5+ years of related technical/administrative experience in a fast-paced setting.
• Associate or Bachelor's degree in business administration or related field or equivalent experience.

Responsibilities

• Set up projects in Oracle; track and monitor project schedules and budgets; and administer project and financial management accounting activities for projects of varying size.
• Prepare and analyze financial metrics reports for project managers.
• Manage, organize, and maintain project documents and related materials.
• Prepare client billing documents in accordance with contract requirements and verify that invoices comply with contract terms.
• Coordinate with subcontractors on billing requirements.
• Prepare contract terms compliance reports.
• Develop complex reports and spreadsheets, conducting a high level of quality control of documents.

Skills

Project coordination

Budget tracking

MS Office proficiency

Education

Bachelor's degree in business administration or related field

Tools

Oracle

Job description

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. This hybrid role can require in-office presence in Clifton Park or Syracuse as needed, working with project teams and managers locally.

You will track project progress, prepare contract-related reports, monitor budgets, and distribute routine project correspondence, while assisting staff with scheduling, travel, and document management to