Project Assistant

Arcadis; City of Syracuse (NY); Hybrid; USD 50,000 - 68,000; Full time

Benefits offered by this job

medical

dental

vision

401K

paid parental leave

tuition reimbursement

wellbeing benefits

adoption assistance

Job summary

Arcadis is seeking a Project Assistant to support project administration for multiple project managers in the NY Area. This hybrid role requires occasional office visits in Clifton Park or Syracuse and close collaboration with project teams.

You will track progress, prepare contract reports, monitor budgets, and support staff with scheduling, document management, and travel coordination. Strong MS Office skills and detail-oriented work style are essential.

Qualifications

• 5+ years of related technical/administrative experience in a fast-paced setting.
• Associate or Bachelor’s degree in business administration or related field or equivalent experience.
• Ability to work overtime, as needed.

Responsibilities

• Set up projects in Oracle; track and monitor project schedules and budgets; and administer project and financial management accounting activities for projects of varying size.
• Prepare and analyze financial metrics reports for project managers.
• Manage, organize, and maintain project documents and related materials.
• Prepare client billing documents in accordance with contract requirements and verify that invoices comply with contract terms.
• Coordinate with subcontractors on billing requirements.
• Prepare contract terms compliance reports.
• Develop complex reports and spreadsheets, conducting a high level of quality control of documents.

Skills

Analytical skills

Time management

Attention to detail

Education

Associate or Bachelor’s degree in business administration or related field

Bachelor’s degree in Business, Accounting, Finance, or related field

Tools

Oracle

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. This position is hybrid; the candidate should be able to easily come into the Clifton Park and/or Syracuse office as needed. They will be working locally with the project managers and project teams.

This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this role, you will support multiple project teams by tracking project progress, preparing contract-related reports for management, monitoring budgets, and distributing routine project correspondence. The Project Assistant may also support professional, technical, and engineering staff with daily office administration, including scheduling meetings, coordinating travel, preparing & managing documents & spreadsheets, maintaining files, & meeting strict deadlines.

Role accountabilities:

• Set up projects in Oracle; track and monitor project schedules and budgets; and administer project and financial management accounting activities for projects of varying size.
• Prepare and analyze financial metrics reports for project managers.
• Manage, organize, and maintain project documents and related materials.
• Prepare client billing documents in accordance with contract requirements and verify that invoices comply with contract terms.
• Coordinate with subcontractors on billing requirements.
• Prepare contract terms compliance reports.
• Develop complex reports and spreadsheets, conducting a high level of quality control of documents.

The ideal candidate will have strong interpersonal and communication skills and be proficient in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated, process-oriented, and committed to continuous improvement. Success in this role requires excellent time management and organizational skills, with the ability to prioritize work, meet deadlines, and manage multiple tasks, projects, and responsibilities simultaneously. The candidate must also demonstrate strong analytical skills and close attention to detail. Candidate must be able to work overtime, as needed

Qualifications & Experience:

• 5+ years of related technical/administrative experience in a fast-paced-setting.
• Associate or Bachelor’s degree in business administration or related field or equivalent experience.

Preferred Qualifications:

• 7 years of experience.
• Bachelor’s degree in Business, Accounting, Finance, or related field of study.
• Experience/Knowledge with Oracle (or other online database).

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day.

Our ambition is to be an employer of choice and provide a great place to work for all our people.

We are an equal opportunity employer.

We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions.

• medical
• dental
• vision
• EAP
• 401K
• STD
• LTD
• AD&D
• life insurance
• paid parental leave
• reward & recognition program
• wellbeing benefits
• adoption assistance
• tuition reimbursement

We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $50,000 - $68,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.