Hybrid Project Administrator: PM Support & Contracts (AEC)

Vanasse Hangen Brustlin Inc.; Wethersfield (CT); On-site; USD 72,000 - 92,000; Full time

Benefits offered by this job

Total Rewards Program

401(k) plan

Medical, dental, vision insurance

Job summary

Vanasse Hangen Brustlin Inc. in Connecticut seeks a Project Administrator to provide essential support across the office and its teams. You will work with Project Managers to prepare budgets, set up projects, maintain schedules, and coordinate contracts.

The role requires 4+ years of office administration experience and a Bachelor's Degree or equivalent. Prior PM support is preferred, with responsibilities across contracts, milestones, and client communication.

Qualifications

• 4+ years of office administration experience, preferably in the AEC industry.
• Bachelor's Degree or equivalent experience.
• Prior project management support experience preferred.

Responsibilities

• Tracks logs for proposals, project contracts, and amendments.
• Track project milestones, deliverables, deadlines, risks, and outstanding items.
• Assists PMs with development of the business development pipeline.
• Prepares contracts, sub agreements, and amendments for review/signature.
• Coordinates with finance and legal teams for budget compliance and contract terms.
• Maintains project records and documentation; assists with client admin requirements.
• Schedules team meetings and provides admin support to PMs and team.

Skills

Microsoft Office

Adobe Acrobat

Communication skills

Organization

Problem solving

Education

Bachelor's Degree

Tools

Electronic filing systems

Job description

Vanasse Hangen Brustlin Inc. in Connecticut seeks a Project Administrator to provide essential support across the office and its teams. You will work with Project Managers to prepare budgets, set up projects, maintain schedules, and coordinate contracts.

The role requires 4+ years of office administration experience and a Bachelor's Degree or equivalent. Prior PM support is preferred, with responsibilities across contracts, milestones, and client communication.