Transit Project Administrator | Hybrid, Growth

Vanasse Hangen Brustlin Inc.; Boston (MA); Hybrid; USD 74,000 - 92,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Wellness program

Tuition reimbursement

Recognition programs

Hybrid work environment

Job summary

Vanasse Hangen Brustlin Inc. in Boston is seeking a Project Administrator to support our Transit and Rail team, providing essential office and project services.

You will prepare budgets, set up projects, maintain schedules, coordinate contracts, and work with Project Managers to deliver on client commitments, ensuring accuracy and timely communications while upholding VHB's standards. The role emphasizes collaboration, attention to detail, and proactive problem solving within a hybrid work

Qualifications

• 4+ years of office administration experience, preferably in the AEC industry.
• Bachelor's Degree or equivalent experience.
• Prior project management support experience preferred.

Responsibilities

• Tracks logs for proposals, project contracts, and amendments.
• Track project milestones, deliverables, deadlines, risks, and outstanding items.
• Assists PM's with creation and tracking of the business development pipeline.
• Prepares contracts, sub agreements, contract amendments for PM's and Managing Director's review/signature.
• Coordinates with finance team for contract budget compliance.
• Coordinates with the legal team for review and preparation of contract terms.
• Assists PMs with developing project timetables and status reports for clients.
• Schedules team meetings.
• Maintains project-related records and documentation.
• Provides administrative assistance to PMs and team.

Skills

Microsoft Office Suite

Adobe Acrobat

Verbal and written communication

Interpersonal skills

Customer service

Organizational skills

Education

Bachelor's Degree or equivalent experience

Job description

Vanasse Hangen Brustlin Inc. in Boston is seeking a Project Administrator to support our Transit and Rail team, providing essential office and project services.

You will prepare budgets, set up projects, maintain schedules, coordinate contracts, and work with Project Managers to deliver on client commitments, ensuring accuracy and timely communications while upholding VHB's standards. The role emphasizes collaboration, attention to detail, and proactive problem solving within a hybrid work