Hybrid Project Admin: Invoicing & Budgeting

Keolis Commuter Services; Somerville (MA); Hybrid; USD 80,000 - 95,000; Full time

Job summary

Keolis Commuter Services in Somerville, MA is seeking an Administrative & Performance professional to manage project administration, invoicing, and financial reporting for Supplemental Work on MBTA projects. This full-time hybrid role requires accuracy, organization, and strong communication.

Responsibilities include setting up projects in Dynamics 365, creating vendor requisitions, monitoring budgets, reviewing labor and expenses, and ensuring timely payments.

Qualifications

• Associate degree or equivalent work experience in either the railroad or a transportation environment is required.

Responsibilities

• Demonstrates understanding and adheres to the KCS principles of Employee Engagement, Operational Excellence, Safety & Security, and Economic Performance.
• Create vendor purchase requisitions and process vendor invoices for approval and payment for all Supplemental Work projects (both MBTA and third-party projects).
• Support the Project Management Office by reviewing, monitoring, and reconciling project expenses against budget.
• Invoicing Support: Review project hourly and salaried labor, materials, vehicle leasing, fuel allocations, vendor invoicing, etc. to ensure all Supplemental Work is properly charged to the MBTA and third-party projects.
• Review and investigate project deductions made against monthly billings. Gather any necessary additional back-up to ensure timely payments.

Skills

Financial analysis

Budget monitoring

MS Excel

PowerPoint

SharePoint

Communication skills

Project management

Written communication

Education

Associate degree or equivalent work experience in transportation

Tools

Dynamics 365

Job description

Keolis Commuter Services in Somerville, MA is seeking an Administrative & Performance professional to manage project administration, invoicing, and financial reporting for Supplemental Work on MBTA projects. This full-time hybrid role requires accuracy, organization, and strong communication.

Responsibilities include setting up projects in Dynamics 365, creating vendor requisitions, monitoring budgets, reviewing labor and expenses, and ensuring timely payments.