Hybrid Program Coordinator, Youth Chorus

ArtPride New Jersey; New Providence (NJ); Hybrid; USD 35,000 - 40,000; Full time

Benefits offered by this job

Benefits eligible

Hybrid work model

Job summary

ArtPride New Jersey Foundation is seeking a Program Coordinator for the New Jersey Youth Chorus (NJYC). The role delivers day-to-day program operations, logistics, and system maintenance to provide a high-quality experience for choristers, families, and staff.

Under supervision of the Founder/Director and Director of Chorus Administration, you will translate program strategy into action—coordinating rehearsals, events, communications, and administration. The position is approx.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to work independently and follow established systems.
• Excellent communication and problem-solving skills.
• Comfort with Microsoft Word and Excel, Google Workspace.
• Experience in choir settings preferred.

Responsibilities

• Provide general support to the Director of Chorus Administration in implementing program plans, calendar, and seasonal activities.
• Oversee day-to-day operations, including rehearsals, scheduling, and program logistics.
• Coordinate logistical needs with artistic staff to support rehearsals and performances.
• Ensure materials, spaces, and resources are prepared and available.
• Maintain, organize, distribute, collect and track sheet music, including filing and storage.
• Maintain accurate inventory and assist with music orders and returns.
• Support distribution and collection of uniforms.
• Ensure all program activities are well-organized, communicated, and executed efficiently.
• Plan and execute concerts, workshops, retreats, and tours (domestic and international).
• Manage logistics including venues, transportation, lodging, staffing, and schedule.
• Provide on-site support and volunteer coordination for concerts and events.
• Coordinate with marketing, development, and operations teams to support program needs.

Skills

Organizational skills

Attention to detail

Time management

Strong communication

Ability to work independently

Problem-solving

Team collaboration

Tools

Microsoft Word

Excel

Google Workspace

Job description

New Providene, NJ

Wharton Arts

Full Time

Posted September 21, 2026

The Program Coordinator provides operational oversight of the New Jersey Youth Chorus (NJYC). This role is responsible for executing day-to-day program activities, managing logistics, and maintaining systems that support a high-quality and seamless experience for choristers, families, and staff. Working under the direct supervision of the Founder and Director, and in support of the Director of Chorus Administration, the Program Coordinator translates program strategy into action—ensuring that rehearsals, events, communications, and administrative processes are effectively coordinated and delivered. This position helps ensure that materials, spaces, and basic administrative functions are organized and in place to support a smooth and effective program experience.

Duties and Responsibilities

Program Operations & Execution

Duties and Responsibilities

Program Operations & Execution
• Provide general support to the Director of Chorus Administration in the implementation of program plans, calendar, and seasonal activities as established by the Founder and Director
• Oversee day-to-day operations, including rehearsals, scheduling, and program logistics
• Coordinate logistical needs with artistic staff to support rehearsals and performances
• Ensure materials, spaces, and resources are prepared and available
• Maintain, organize, distribute, collect and track sheet music, including filing, sorting, and storage
• Maintain accurate inventory and assist with music orders and returns
• Support distribution and collection of uniforms
• Ensure all program activities are well-organized, communicated, and executed efficiently

Communication
• Manage day-to-day communications among families and staff
• Prepare and distribute clear, timely, and accurate program information
• Respond to inquiries and ensure consistent communication across platforms

Systems & Administration
• Maintain accurate program records, attendance tracking, and documentation
• Oversee and maintain program calendars and internal systems

Support for the Director of Chorus Administration in Key Areas
• Planning and execution of concerts, workshops, retreats, and tours (domestic and international)
• Managing logistics including venues, transportation, lodging, staffing, and schedule
• Providing on-site support and volunteer coordination for concerts and events
• Coordinating with marketing, development, and operations teams to support program needs

The position should require approximately 35 hours per week, hybrid in-person and remote, including some evening and weekend hours.

This is a one-year position, from now through June 2027, and will be restructured and re-opened in summer 2027.

Requirements

Skills/Qualifications:

Requirements

Skills/Qualifications:
• Strong organizational skills and attention to detail
• Ability to work independently and follow established systems
• Excellent communication and problem-solving skills
• Comfort with Microsoft Word and Excel, Google Workspace
• Experience in choir settings preferred

How To Apply

$35,000 - $40,000 per year, benefits eligible. Send letter and resume to [e-mail].

ArtPride New Jersey Foundation
432 High Street
Burlington, NJ 08016