Hybrid Program Coordinator — Grants & Operations

United Way; St. Louis (MO); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Vacation 15 days first year

Parental leave

Flexible time

Volunteer days

10 holidays observed

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short term disability

Long term disability

403(b) with company match

Job summary

United Way is seeking a Program Coordinator to support the Foundation Director with administrative and program coordination duties. This role focuses on calendar management, meeting logistics, travel, expense reporting, and minute-taking, while ensuring efficient grant processes and data integrity in grant management systems.

You will engage with grantees and partners, manage inquiries, and help develop department communications and the Annual Impact Report, contributing to strategic

Qualifications

• High school diploma required; bachelor's degree preferred.
• 3–5 years of administrative or program coordination experience preferred.
• Advanced proficiency in Microsoft Office, especially Excel; grants management experience preferred.
• Ability to learn new technologies and software applications.
• Strong organizational skills with attention to detail and discretion.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provides administrative and project coordination support to the Foundation Director, including calendar management, meeting planning, travel arrangements, expense reporting, correspondence, agendas, and minutes.
• Serves as primary contact for calls, visitors, and inquiries, and prioritizes requests with sound judgment.
• Maintains departmental records, budgets, invoices, payments, and administrative processes for accuracy and efficiency.
• Oversees data integrity within grant management systems and databases, including grantee records and upload of documentation.
• Supports grantees and stakeholders by guiding grant and reporting processes and ensuring timely communication.
• Conducts research on best practices to support strategic philanthropic initiatives.
• Assists in developing the Annual Impact Report and department communications.
• Builds relationships with community partners and attends events as needed.
• Monitors priorities and deadlines to support department operations and continuity.

Skills

Administrative support

Project coordination

Communication

Attention to detail

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Grant management systems

CRM/databases

Job description

United Way is seeking a Program Coordinator to support the Foundation Director with administrative and program coordination duties. This role focuses on calendar management, meeting logistics, travel, expense reporting, and minute-taking, while ensuring efficient grant processes and data integrity in grant management systems.

You will engage with grantees and partners, manage inquiries, and help develop department communications and the Annual Impact Report, contributing to strategic