Hybrid Grants Manager: Federal & Foundation Proposals Lead

YWCA Delaware; Wilmington (DE); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

17 PTO days

10 sick days

Wellness Day off

35-hour work week

Hybrid (3 days in office)

Free garage parking

Job summary

YWCA Delaware in Wilmington, DE seeks a Grants Manager to lead the full grant lifecycle, including federal, state, and local government applications, plus foundation and corporate requests. The role coordinates with program and Finance staff to ensure narratives, budgets, data, and supporting documents are complete and compliant.

Working with the Chief Development Officer and leadership, you will manage submission processes, maintain grant trackers, monitor funder requirements, and prepare

Qualifications

• Bachelor's degree in public administration, nonprofit management, business, human services, communications, or related field.
• Experience developing, writing, coordinating, and submitting grant proposals and managing reporting schedules.
• Strong administrative and project-management skills with ability to manage high volume deadlines.
• Excellent grant writing, editing, proofreading, and document-production skills.
• Ability to interpret funding guidelines, contracts, budgets, reporting requirements, and compliance documentation.
• Proficiency with Microsoft 365, shared mailboxes, spreadsheets, databases, and online grants portals.
• Ability to work collaboratively with program, Finance, Development, and executive staff.

Responsibilities

• Lead proposal development and submission across the full grant portfolio, including complex federal, state, and local government applications as well as foundation and corporate requests.
• Analyze notices of funding opportunity, requests for proposals, and funder guidelines; summarize eligibility, priorities, evaluation criteria, required attachments, and internal responsibilities.
• Draft clear, persuasive, and funder-specific proposal narratives, letters of inquiry, concept papers, and related application materials using current program information, outcomes, data, and organizational priorities.
• Use historical applications and reusable content as a foundation while tailoring each submission to current requirements and funding priorities.
• Coordinate with program and Finance staff to obtain and reconcile narratives, budgets, outcomes, certifications, data, and supporting documentation.
• Manage portal entry, formatting, attachment assembly, internal approval routing, proofreading, and final quality-control review to ensure complete and compliant submissions.
• Submit approved applications by the required deadline, retain complete submission records and confirmations, and update the grant tracker promptly.
• Grant Administration and Pipeline Management: Maintain the master grant tracker, submission calendar, grant management system, and electronic grant files.
• Research opportunities using funding databases and funder websites; monitor notices and reporting requests.
• Develop submission and reporting workplans, checklists, and internal timelines; send reminders and elevate overdue items to leadership.
• Maintain reusable organizational materials and boilerplate language for efficient proposal development.
• Post Award Administration and Compliance: Track reporting requirements and coordinate finance/program inputs for timely reports.
• Draft and submit funder reports, modifications, and post-award correspondence after review.
• Support monitoring visits, audits, and corrective-action requests by organizing records.
• Identify and flag compliance concerns or delays to leadership.
• Internal Coordination and Process Improvement: Serve as the operational point person for grant deadlines and document collection.
• Provide templates and guidance related to grant requirements and portals.

Skills

Grant writing

Editing

Project management

Communication

Budget coordination

MS 365 proficiency

Grants.gov familiarity

Education

Bachelor's degree in public administration, nonprofit management, or related field

Tools

Grants.gov

SAM.gov

Adobe Acrobat

SharePoint

Microsoft 365

Job description

YWCA Delaware in Wilmington, DE seeks a Grants Manager to lead the full grant lifecycle, including federal, state, and local government applications, plus foundation and corporate requests. The role coordinates with program and Finance staff to ensure narratives, budgets, data, and supporting documents are complete and compliant.

Working with the Chief Development Officer and leadership, you will manage submission processes, maintain grant trackers, monitor funder requirements, and prepare