Hybrid Program Coordinator for Grants & Training

PJ Library; New York (NY); Hybrid; USD 65,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Vision and dental insurance

Flexible spending plan

Disability insurance

401(k) plan with employer match

Flexible work schedule

Paid time off

Job summary

PJ Library is seeking a Program Coordinator to support JCamp 180's grants, professional development, and consulting services across North America. You will coordinate projects, manage logistics, maintain systems, and help ensure programs are delivered on time and within budget.

The role supports a team of consultants, a Senior Program Manager, and the Director from a hybrid NYC location, with occasional travel. A strong focus on organization, collaboration, and process improvement is essential.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with a team.
• Demonstrated project management abilities.
• Ability to improve processes and develop efficient internal systems.
• Curiosity about organizational development, evaluation, nonprofit consulting, and philanthropy.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience using Zoom, SharePoint, Asana, Mailchimp, Airtable, Jotform, SurveyMonkey, Bizzabo, Slack, and Mentimeter.
• Familiarity with Salesforce or similar CRM platforms.
• Willingness to travel ~3–5 trips per year.

Responsibilities

• Provide project management and administrative support to JCamp 180’s programs, grants, and consulting services.
• Coordinate logistics for in‑person and virtual programs, events, and conferences.
• Maintain Salesforce data, generate reports, and support system use across the team.
• Manage budgets, track expenses, and process invoices for the department.
• Assist with grant guidelines, reporting, and communications to promote opportunities.

Skills

Project management

Organizational skills

Attention to detail

Written and verbal communication

Independent work

Team collaboration

Process improvement

Problem solving

Travel ability

Flexibility

Microsoft Office proficiency

Quick learner with tech

Education

Bachelor’s degree

Tools

Zoom

SharePoint

Asana

Mailchimp

Airtable

Jotform

SurveyMonkey

Bizzabo

Slack

Mentimeter

Salesforce

Job description

PJ Library is seeking a Program Coordinator to support JCamp 180's grants, professional development, and consulting services across North America. You will coordinate projects, manage logistics, maintain systems, and help ensure programs are delivered on time and within budget.

The role supports a team of consultants, a Senior Program Manager, and the Director from a hybrid NYC location, with occasional travel. A strong focus on organization, collaboration, and process improvement is essential.