Hybrid Program & Budget Coordinator

Northwestern University; Evanston (IL); Hybrid; USD 29,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Vacation and holidays

Wellness programs

Job summary

Northwestern University is seeking an administrative professional to coordinate a broad range of processes for the Medill Local News Initiative. Primary duties include handling invoices, budgeting, vendor communication, and coordinating events, with support for SharePoint, websites, and external publishing.

The role supports a hybrid team spread across the country, ensuring efficient office operations and timely financial reporting.

Qualifications

• High school diploma or equivalent required.
• 5 years of administrative support or related experience required.
• Advanced knowledge of word processing, spreadsheets, email, and database software is required.

Responsibilities

• Process incoming and outgoing invoices and manage accounts for the Local News Initiative.
• Create and monitor budget statements and assist in quarterly/annual budgets and forecasts.
• Coordinate events, travel, scheduling, and logistics; manage websites and social media content.

Skills

Administrative support

Budgeting

Invoicing

Vendor relations

Event coordination

SharePoint

Scheduling

Education

High school diploma

Tools

SharePoint

Excel

Word

Budgeting software

Job description

Northwestern University is seeking an administrative professional to coordinate a broad range of processes for the Medill Local News Initiative. Primary duties include handling invoices, budgeting, vendor communication, and coordinating events, with support for SharePoint, websites, and external publishing.

The role supports a hybrid team spread across the country, ensuring efficient office operations and timely financial reporting.