Program & Admin Lead, Local News Initiative

Northwestern University; Chicago (IL); Hybrid; USD 29,000 - 37,000; Full time

Benefits offered by this job

Tuition benefits

Flexible work arrangements

Job summary

Northwestern University is seeking an experienced administrative specialist to coordinate a broad range of processes for the Medill Local News Initiative, including invoices, forecasts, budgets, vendor relations, events, and document portals. The role supports a hybrid team located across the country.

You will handle budgeting, accounts management, contracts, and content maintenance for internal portals, ensuring smooth operation of the LNI office. Strong organizational skills are essential.

Qualifications

• High school diploma or equivalent required.
• 5 years of administrative support or other relevant experience required.
• Advanced knowledge of word processing, spreadsheet, email, and database software programs.

Responsibilities

• Process incoming and outgoing invoices for Local News Initiative.
• Prepare budgets, forecasts, and reconciliations for multiple chart strings.
• Manage vendor contracts and communications for LNI.
• Coordinate large events and complex scheduling across multiple parties.
• Maintain website content and portals (SharePoint, site, social media).
• Support HR actions from hiring to termination.

Skills

Office software proficiency

Vendor coordination

Education

High school diploma or equivalent

Job description

Northwestern University is seeking an experienced administrative specialist to coordinate a broad range of processes for the Medill Local News Initiative, including invoices, forecasts, budgets, vendor relations, events, and document portals. The role supports a hybrid team located across the country.

You will handle budgeting, accounts management, contracts, and content maintenance for internal portals, ensuring smooth operation of the LNI office. Strong organizational skills are essential.