Hybrid Program Administrator - Outreach & Engagement

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 21,000 - 34,000; Full time

Job summary

The University of Alabama at Birmingham (UAB) seeks a Program Administrator I to provide broad administrative and operational support to the O'Neal Community Outreach and Engagement (OCOE) and its three program areas. This role coordinates with internal and external partners and ensures smooth office functions.

Responsibilities include preparing communications, budgeting support, vendor setup, time-sheet collection from remote staff, processing payments, and event coordination.

Qualifications

• High School diploma or GED and three (3) years of related experience required.

Responsibilities

• Provides broad administrative and strategic support for a university wide program, ensuring effective operations, strong coordination, and alignment with institutional goals.
• Prepares and develops communications for the OCOE team, including agendas, minutes, letters, and flyers.
• Assists with monitoring program budgets.
• Maintains inventory of supplies and equipment.
• Collects and saves time sheets from remote staff.
• Processes payments through UAB financial systems, including Greenphire/Clincard payments.
• Sets up new vendor accounts.
• Utilizes and reconciles P-Card and processes a variety of financial transactions within UAB, including ORACLE, BuyUAB, contracts, and UAB travel logistics.
• Acts as initial responder to public requests, schedules meetings, processes mailings to remote staff and others, provides administrative support to the Community Advisory Board (CAB), and provides assistance with the coordination of special events
• Performs other duties as assigned.

Skills

Team oriented

Communication

Follow-through

Multi-tasking

Meeting coordination

Written and verbal skills

Detail oriented

Oracle/financial systems

MS Office/Zoom

Education

High School diploma or GED

Bachelor’s degree (preferred)

Tools

Oracle

UAB financial systems

Excel

Outlook

PowerPoint

Zoom

Job description

The University of Alabama at Birmingham (UAB) seeks a Program Administrator I to provide broad administrative and operational support to the O'Neal Community Outreach and Engagement (OCOE) and its three program areas. This role coordinates with internal and external partners and ensures smooth office functions.

Responsibilities include preparing communications, budgeting support, vendor setup, time-sheet collection from remote staff, processing payments, and event coordination.