Hybrid Payroll Specialist: California & Multi-State

Agile Occupational Medicine; Costa Mesa (CA); Hybrid; USD 72,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Comprehensive benefits package

Job summary

Agile Occupational Medicine is seeking a Payroll Specialist to own end-to-end payroll for a multi-state workforce, with emphasis on California compliance. The role is hybrid, based in Costa Mesa with two onsite days weekly, and reports to HR/Finance leadership.

You will manage audits, reconciliations, tax administration, reporting, and issue resolution, partnering across HR, Operations, and vendors to ensure accurate, timely payroll and strong internal controls.

Qualifications

• 5+ years of progressive payroll experience, preferably supporting a complex multi-state workforce.
• Demonstrated experience independently managing the full payroll cycle.
• Strong working knowledge of California payroll and wage and hour requirements.
• Experience administering payroll for both exempt and non-exempt employee populations.
• Experience with payroll taxes, reconciliations, general ledger support, year-end processing, W-2s, and payroll audits.

Responsibilities

• Own and execute the complete biweekly payroll process for exempt and non-exempt employees across multiple states, ensuring payroll is accurate, timely, and compliant.
• Serve as the primary internal payroll subject matter resource and point of escalation for complex payroll matters.
• Perform comprehensive pre-payroll audits of employee data, timecards, earnings, deductions, taxes, benefit deductions, paid time off, and other payroll inputs.
• Independently identify, research, and resolve payroll discrepancies prior to payroll submission.
• Review payroll registers and supporting reports prior to final approval and identify unusual transactions, variances, or potential compliance concerns.
• Administer complex payroll transactions including overtime, meal premiums, bonuses, commissions, incentive payments, retroactive adjustments, corrections, garnishments, reimbursements, and final pay.
• Ensure timely and compliant processing of employee terminations and final wages, including California-specific final pay requirements.
• Partner with Human Resources and Operations to identify and resolve timekeeping issues, missed punches, overtime concerns, meal-period exceptions, and other wage and hour matters.
• Develop and maintain payroll calendars, processing deadlines, controls, checklists, and standard operating procedures.

Skills

Payroll processing

California wage & hour compliance

Excel

Paylocity

Multi-state payroll

Education

CPP certification

FPC certification

Tools

Paylocity

Job description

Agile Occupational Medicine is seeking a Payroll Specialist to own end-to-end payroll for a multi-state workforce, with emphasis on California compliance. The role is hybrid, based in Costa Mesa with two onsite days weekly, and reports to HR/Finance leadership.

You will manage audits, reconciliations, tax administration, reporting, and issue resolution, partnering across HR, Operations, and vendors to ensure accurate, timely payroll and strong internal controls.