Hybrid Payroll Administrator: Multi-State Pay & Compliance

Planned Parenthood Columbia Willamette; Portland (OR); Hybrid; USD 40,000 - 58,000; Full time

Benefits offered by this job

Paid time off

Nine paid holidays

Medical, dental, and vision insurance

403(b) retirement plan with employer m

Employee Assistance Program (EAP)

Professional development opportunities

Job summary

Planned Parenthood Columbia Willamette is seeking a skilled Payroll Administrator to oversee day-to-day payroll operations across multiple sites in Oregon. The role requires processing multi-site, multi-state payroll, auditing timekeeping, and ensuring compliant, accurate payments.

You will collaborate with Finance & Accounting and Benefits teams, manage tax filings, and support year-end activities. The position is hybrid and non-exempt, with hours discussed during interviews.

Qualifications

• Associate degree in Business Administration or related field, or equivalent experience.
• At least four years of experience processing full-cycle payroll for a multi-site, multi-state organization.
• Strong knowledge of federal, state, and local payroll tax regulations and wage and hour laws.
• Advanced Microsoft Excel skills for reporting, data analysis, and reconciliation.
• Experience using payroll and workforce management systems.
• Strong payroll technical expertise with sound judgment and independent work.
• Excellent organizational skills and ability to meet payroll deadlines.
• Strong analytical and problem-solving skills for discrepanc y resolution.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong interpersonal and communication skills and collaboration with Finance & Accounting, People & Culture, managers, and employees.
• Willingness to learn about health equity, racial justice, reproductive justice, and trauma-informed care.

Responsibilities

• Prepare and process multi-site, multi-state payroll, ensuring on-time payments.
• Review and approve timesheets, audit timekeeping, and resolve payroll exceptions.
• Maintain accurate payroll records including wages, overtime, leaves, taxes, deductions, and benefits.
• Calculate retroactive pay, off-cycle payroll, wage adjustments, stipends, bonuses, and final paychecks.
• Administer payroll tax tracking, reporting, and filings at federal, state, and local levels.
• Calculate and report union dues, benefit contributions, and retirement plan contributions.
• Collaborate with Finance & Accounting on payroll reconciliations and journal entries.
• Partner with Benefits & Leave Specialist on deductions and leave-related pay adjustments.
• Conduct pre-payroll and post-payroll audits to ensure data accuracy.
• Provide responsive support to employees and managers on payroll matters.
• Support payroll activities for new hires, terminations, and status changes.
• Maintain compliance with wage/hour laws, payroll taxes, CBAs, and policies.
• Identify opportunities to improve payroll processes and reporting.
• Support audits, special projects, and month-, quarter-, year-end activities.

Skills

Multi-site payroll

Multi-state payroll

Excel advanced

Wage & hour laws

Payroll systems

Dayforce payroll

Data analysis

Discretion & confidentiality

Team collaboration

Education

Associate degree in Business Administration

Tools

Dayforce payroll

Payroll software

Job description

Planned Parenthood Columbia Willamette is seeking a skilled Payroll Administrator to oversee day-to-day payroll operations across multiple sites in Oregon. The role requires processing multi-site, multi-state payroll, auditing timekeeping, and ensuring compliant, accurate payments.

You will collaborate with Finance & Accounting and Benefits teams, manage tax filings, and support year-end activities. The position is hybrid and non-exempt, with hours discussed during interviews.