Hybrid Patent Docketing Specialist

WilmerHale; Boston (MA); Hybrid; USD 85,000 - 106,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, and vision insurance

401(k) with company match and profit‑/

Job summary

WilmerHale is seeking a docketing professional to support patent docketing across Boston, DC, New York, Denver and Palo Alto. You will review USPTO/foreign correspondence, enter records, manage deadlines, and produce reports to lawyers and staff.

The role emphasizes accuracy, timely processing, and adapting to evolving patent rules, with a hybrid work schedule and opportunities for growth within IP docketing.

Qualifications

• BA/BS or equivalent experience required.
• Prior IP prosecution experience as secretary, paralegal or docketer preferred.
• Strong knowledge of USPTO rules and attention to detail.

Responsibilities

• Review USPTO and foreign correspondence daily for deadlines and update the docketing database.
• Enter new records from newly-filed patent applications and confirm filing in docketing workspace.
• Dedocket actions for follow-on documents and ensure checklist completion.
• Enter bar dates and target filing dates into CPI from Patent Administrator emails.
• Check data in the docketing database for accuracy and correct as needed.
• Enter assignment data into the docketing database.
• Save daily mail to document management system and notify attorneys and staff.
• Assist with daily email reminders and docket daily Patent Center correspondence.
• Process transfers in by entering bibliographic data and deadlines into the docketing database.
• Process transfers out by dedocketing deadlines and updating record status.
• Prepare reports from docketing database, including weekly and bi-weekly/monthly reports.
• Maintain knowledge of U.S. and foreign patent rules and aid rule-change readiness.

Skills

USPTO Rules

Attention to detail

Oral & written communication

Organization

Deadline-driven

Adapt to new tools

Education

BA/BS or equivalent experience

Tools

CPI

Word

Outlook

Access

IPDAS

Job description

WilmerHale is seeking a docketing professional to support patent docketing across Boston, DC, New York, Denver and Palo Alto. You will review USPTO/foreign correspondence, enter records, manage deadlines, and produce reports to lawyers and staff.

The role emphasizes accuracy, timely processing, and adapting to evolving patent rules, with a hybrid work schedule and opportunities for growth within IP docketing.