Hybrid Trademark Docketing Specialist

Fenwick & West; New York (NY); Hybrid; USD 76,000 - 108,000; Full time

Job summary

Fenwick & West is seeking a Trademark Docket Specialist to maintain U.S. and international trademark portfolios within the docketing system, ensuring timely deadlines and compliance.

The role supports attorneys and paralegals in prosecution, maintenance, and enforcement activities, with a hybrid schedule and one on-site day per week in office, aligned to west coast hours. The ideal candidate has at least 2 years of trademark docketing experience in a law firm or IP department, strong familiarity

Qualifications

• Minimum of 2 years of trademark docketing experience in a law firm or corporate IP department.
• Associate or bachelor’s degree in a related field preferred.
• Strong understanding of U.S. and international trademark procedures.
• Proficiency with docketing software and Microsoft Office Suite.
• Ability to maintain confidentiality and meet deadlines.

Responsibilities

• Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines.
• Review incoming trademark documents and correspondence to identify critical dates, status changes, and action items.
• Maintain client-specific docketing requirements using industry-standard docketing software.
• Respond promptly to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines.
• Conduct online research using USPTO, WIPO, and other trademark databases to verify status and gather relevant information.
• Generate and distribute customized reports and queries from the docketing system for internal and client use.
• Process and route incoming trademark-related mail and electronic communications.
• Assist with special projects, data integrity audits, and system clean-up initiatives.
• Support electronic filing and document management, including uploading documents to client extranets and internal systems.
• Collaborate with team members to ensure compliance with firm policies and client guidelines.
• Perform other related duties as assigned.

Skills

Trademark procedures

WebTMS

Symphony

IPFolio

Attention to detail

Analytical skills

Communication skills

Time management

Microsoft Office

Confidentiality & data security

Trademark databases

Education

Associate degree

Bachelor’s degree

Tools

WebTMS

Symphony

IPFolio

Job description

Fenwick & West is seeking a Trademark Docket Specialist to maintain U.S. and international trademark portfolios within the docketing system, ensuring timely deadlines and compliance.

The role supports attorneys and paralegals in prosecution, maintenance, and enforcement activities, with a hybrid schedule and one on-site day per week in office, aligned to west coast hours. The ideal candidate has at least 2 years of trademark docketing experience in a law firm or IP department, strong familiarity