Patent Docketing Specialist — Hybrid

WilmerHale; New York (NY); On-site; USD 88,000 - 110,000; Full time

Benefits offered by this job

Hybrid schedule

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

WilmerHale, a leading international law firm, is seeking a docketing professional in New York to manage the patent docketing database across multiple offices. You will review USPTO and foreign correspondence, enter deadlines, and maintain accurate records for timely client work.

The role requires strong attention to detail, excellent communication, and the ability to prioritize tasks in a busy, deadline-driven environment. Hybrid schedule and firm-wide support accompany this position.

Qualifications

• Strong knowledge of USPTO Rules.
• Excellent oral and written communication.
• Ability to meet deadlines with minimal supervision.
• Experience with CPI, Word, Outlook, Access, IPDAS.

Responsibilities

• Thoroughly reviews USPTO and foreign associate correspondence for deadlines and enters data into the docketing database.
• Enter new records from newly-filed patent applications and confirm filing packages.
• Dedocket actions and move filing packages in docketing workspace per procedures.
• Enter bar dates and target filing dates into CPI from Patent Administrator emails.
• Check data accuracy and correct discrepancies in the docketing database.
• Save daily mail to document management system and report docketed mail to attorneys and staff.
• Assist with final email reminders and docket daily Patent Center correspondence.
• Process transfers in and transfers out using required checklists.
• Prepare reports from docketing database (weekly/bi-weekly/monthly) as requested.

Skills

Attention to detail

Communication

Deadline-driven

Organizational skills

Education

BA/BS or equivalent experience

Tools

CPI

Word

Outlook

Access

IPDAS

Job description

WilmerHale, a leading international law firm, is seeking a docketing professional in New York to manage the patent docketing database across multiple offices. You will review USPTO and foreign correspondence, enter deadlines, and maintain accurate records for timely client work.

The role requires strong attention to detail, excellent communication, and the ability to prioritize tasks in a busy, deadline-driven environment. Hybrid schedule and firm-wide support accompany this position.