Hybrid Ops & Admin Assistant for Research Institute | $40/hr

Avispa Technology; United States; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Group Medical

Dental

Vision

Life Insurance

Retirement Savings Program

PSL

Job summary

A leading university is seeking an Operations and Administrative Assistant to provide administrative and operational support for a research institute in Stanford, CA. The role involves managing office space, building access, equipment, and property tracking.

The position is a 7-month, hybrid assignment with an on-site schedule of 9:00 AM–5:00 PM, and benefits including W2 employment and health coverage.

Qualifications

• 2-3 years of administrative experience.
• Experience with Smartsheet and Google Workspace.

Responsibilities

• Manage office space across multiple buildings, including assignments for faculty, staff, postdocs, and visiting scholars; prepare offices for new arrivals and maintain space records.
• Submit and track ID badge access requests, including 24/7 access, and manage keys and equipment tracking with HR, facilities, and IT.
• Manage laptops, equipment, and property tracking; prepare basic reports on inventory and space management using Smartsheet and Google Workspace.
• Manage the department inbox, draft emails, and update intranet pages with light edits.
• Assist with basic HR tasks such as data collection, onboarding/offboarding, and travel reimbursements.

Skills

Administrative experience

Smartsheet

Google Workspace

Tools

Smartsheet

Google Workspace

Job description

A leading university is seeking an Operations and Administrative Assistant to provide administrative and operational support for a research institute in Stanford, CA. The role involves managing office space, building access, equipment, and property tracking.

The position is a 7-month, hybrid assignment with an on-site schedule of 9:00 AM–5:00 PM, and benefits including W2 employment and health coverage.