Hybrid Operations Specialist - Admin, HR & Finance

Minnesota Council of Nonprofits; Saint Paul (MN); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Holidays

Floating holidays

Birthday off

Health insurance

Retirement plan

Parental leave

Wellness benefit

Job summary

Minnesota Council on Foundations is seeking an Operations Specialist to support administration, HR, and finance across the organization, reporting to the VP of Operations. The role emphasizes accuracy, discretion, and collaboration in a hybrid Saint Paul setting.

Responsibilities include office management, staff coordination, travel logistics, records security, and support for budgets and memberships, with competitive compensation and benefits.

Qualifications

• At least 2 years' experience in operations, finance, and HR.
• Strong interpersonal and cross-departmental communication.
• Excellent attention to detail and organizational skills.
• Discretion and professionalism handling confidential information.
• Ability to work independently and collaboratively.
• Strong written and spoken English proficiency.
• Adaptability to changing priorities and ambiguity.
• Commitment to EBDI and collaborative values.
• Passionate about providing administrative support.

Responsibilities

• Manage office operations, vendors, and outsourced tech for a welcoming environment.
• Coordinate staff meetings, meals, IT, celebrations, and calendars.
• Arrange travel and logistics for external member events; prepare materials.
• Maintain records confidentiality and ensure document security and licenses.
• Manage office supplies, mailing, errands, and general admin tasks.
• Support recruitment, HRIS data, and onboarding/offboarding with VP.
• Handle calls, emails, and mail routing; support cross-department initiatives.

Skills

Interpersonal communication

Attention to detail

Time management

Discretion & professionalism

Problem solving

英語 ability

Adaptability

EBDI commitment

Operational support

Tools

QuickBooks

Salesforce

HRIS

Microsoft 365

Job description

Minnesota Council on Foundations is seeking an Operations Specialist to support administration, HR, and finance across the organization, reporting to the VP of Operations. The role emphasizes accuracy, discretion, and collaboration in a hybrid Saint Paul setting.

Responsibilities include office management, staff coordination, travel logistics, records security, and support for budgets and memberships, with competitive compensation and benefits.