Program Specialist - Hybrid Nonprofit Programs & Coordination

Northwest-Minnesota-Foundation; Bemidji (MN); Hybrid; USD 50,000 - 73,000; Full time

Job summary

The Northwest Minnesota Foundation, based in Bemidji, MN, seeks a Program Specialist to support the Programs Division by coordinating activities, communicating across teams, and maintaining data and records. The role emphasizes organized project support, collaboration with program staff, and reliable administrative processes.

The primary location is Bemidji with a flexible hybrid option; travel regionally is possible.

Qualifications

• Associate degree (A.A.) or higher or two years of relevant work experience.
• Minimum two years of experience in administrative coordination, nonprofit, business, or community development.
• Proficiency with Excel, CRM/data systems, and digital communication tools.
• Strong organizational, communication, and relationship-building skills.

Responsibilities

• Assist and support implementation of program activities, projects, and initiatives across assigned program areas.
• Assist Program Officers and Program Managers with planning, scheduling, tracking deliverables, and maintaining project timelines.
• Coordinate follow-up activities to ensure projects remain organized, documented, and progressing toward established timelines.
• Coordinate logistics for meetings, trainings, convenings, and community engagement activities.
• Prepare meeting materials and support virtual and in-person event administration, document meeting outcomes, and assist with follow-up activities and task tracking.
• Serve as a professional and welcoming point of contact for community members, partners, advisory groups, vendors, consultants, and other stakeholders.
• Support program communications, outreach, and engagement efforts through maintenance of contact lists and surveys.
• Maintain accurate program records, files, databases, and documentation.
• Assist with administrative processes related to grants, contracts, invoices, reimbursements.
• Provide shared administrative support and cross-team coordination.

Skills

Organizational skills

Communication skills

Relationship-building

Education

Associate degree or higher

Two years of relevant work experience

Tools

Excel

CRM/data systems

Digital communication tools

Job description

The Northwest Minnesota Foundation, based in Bemidji, MN, seeks a Program Specialist to support the Programs Division by coordinating activities, communicating across teams, and maintaining data and records. The role emphasizes organized project support, collaboration with program staff, and reliable administrative processes.

The primary location is Bemidji with a flexible hybrid option; travel regionally is possible.