Hybrid Operations & Mail Support Associate

Jewish Federation of Greater Philadelphia; Philadelphia (Philadelphia County); Hybrid; USD 29,000 - 36,000; Part time

Benefits offered by this job

Hybrid work schedule

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

403b retirement savings

Job summary

The Jewish Federation of Greater Philadelphia is seeking a Part-time Operations & Mail Support Associate to assist the Operations and Facilities teams and welcome visitors. You will answer calls, manage mail in Envoy, and help with day-to-day office tasks while adapting to changing priorities.

This role requires strong communication, attention to detail, and the ability to work independently or with the team.

Qualifications

• Strong communication skills, both oral and written.
• Attention to detail and accuracy.
• Excellent organizational abilities.
• Proven problem-solving capabilities.
• Ability to work independently and take initiative.
• Willingness to collaborate with a team.
• Experience with office equipment and general admin tasks.
• Proficiency in Microsoft Office.

Responsibilities

• Answer, screen, and forward incoming calls.
• Welcome guests and provide customer service.
• Liaise between guests and departments about arrivals.
• Receive, sort, and upload mail into Envoy system.
• Occasional trips to post office for priority mail.
• Prepare check requisitions and submit invoices.
• Monitor surveillance cameras at the welcome desk.
• Sanitize breakroom area daily.
• Respond to housekeeping concerns promptly.
• Prepare morning coffee and ensure sanitation compliance.

Skills

Strong communication

Attention to detail

Organizational skills

Problem-solving

Independent work

Team player

Flexibility

Tools

Microsoft Office

Job description

The Jewish Federation of Greater Philadelphia is seeking a Part-time Operations & Mail Support Associate to assist the Operations and Facilities teams and welcome visitors. You will answer calls, manage mail in Envoy, and help with day-to-day office tasks while adapting to changing priorities.

This role requires strong communication, attention to detail, and the ability to work independently or with the team.