Hybrid Operations & Executive Support Coordinator

Affiliated Distributors (AD); Wayne (PA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Affiliated Distributors (AD) is seeking an Operations Coordinator for the Electrical & Industrial Business Unit in Wayne, PA. The role includes broad process and project support, travel coordination, and internal/external communications.

You will manage member/supplier records, assist with profile updates on AD's private site, and handle calendar and meeting logistics for national and regional events. Strong organizational and communication skills are essential.

Qualifications

• Proficiency with Microsoft Windows 10 and Office 365 (Outlook, Excel, Word, PowerPoint).
• 3+ years supporting multiple executives, preferably in a corporate setting.
• 1-3 years supporting business operations.

Responsibilities

• Support E&I operations, including correspondence and file maintenance.
• Assist Members and Supplier Partners with updating profiles on AD's private site and setting up new profiles.
• Maintain and manage the E&I calendar of events and meetings.
• Prepare meeting materials and packets for executives. Manage travel arrangements and registrations.
• Provide executive support for the Business Unit President, including travel and logistics, domestic and international.

Skills

Detail oriented

Organizational skills

Communication skills

Multi-tasking

Problem solving

Teamwork

Customer service

Fast learner

Education

Associate or bachelor's degree preferred

Tools

Microsoft Office 365

Job description

Affiliated Distributors (AD) is seeking an Operations Coordinator for the Electrical & Industrial Business Unit in Wayne, PA. The role includes broad process and project support, travel coordination, and internal/external communications.

You will manage member/supplier records, assist with profile updates on AD's private site, and handle calendar and meeting logistics for national and regional events. Strong organizational and communication skills are essential.