Hybrid Operations & Events Coordinator

Robins Kaplan; Minneapolis (MN); Hybrid; USD 88,145,736 - 95,504,875; Full time

Job summary

Robins Kaplan LLP in Minneapolis seeks an Operations Coordinator to support the Director of Administration by delivering office initiatives that boost firm performance and enhance guest and employee experiences.

This position is hybrid with four days in the office and one remote day weekly, collaborating on events, budgets, and vendor management to ensure smooth operations and superior service standards.

Qualifications

• 5+ years’ service industry experience required.
• Associate’s or Bachelor’s degree in a customer service field desired.
• Prior legal industry experience preferred.

Responsibilities

• Oversee event logistics and on-site support for Minneapolis office events.
• Collaborate on venue selection with applicable stakeholders.
• Lead decisions on event logistics, including menu, room setups, and A/V.
• Manage vendor communications, bids, approvals and documentation (contracts, COIs, W-9s).
• Oversee Hospitality staff at Minneapolis office events.
• Manage inventory ordering and cost containment for supplies.
• Supervise office change-overs and update applicable databases.
• Assist in managing operations budget and cost-saving measures.
• Reconcile and process invoices and reimbursements.
• Respond to emails and messages in a timely manner.

Skills

Client service

Organizational

Problem solving

Communication

Professionalism

Teamwork

Education

Associate's or Bachelor's degree in customer service field

Tools

Word

Outlook

Excel

Job description

Robins Kaplan LLP in Minneapolis seeks an Operations Coordinator to support the Director of Administration by delivering office initiatives that boost firm performance and enhance guest and employee experiences.

This position is hybrid with four days in the office and one remote day weekly, collaborating on events, budgets, and vendor management to ensure smooth operations and superior service standards.