Hybrid Operations Coordinator — Nonprofit Admin & Impact

Okcnp; Tulsa (OK); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) matching

Paid Time Off

Job summary

Tulsa Regional STEM Alliance (TRSA) in Tulsa, OK, seeks an Operations Coordinator to provide administrative coordination and organizational support across communications, impact, research, partnerships, development, and leadership functions. The role emphasizes breadth over specialization, requiring strong organization, attention to detail, and a proactive approach to information flow and systems.

Hybrid option includes one remote day per week.

Qualifications

• Associate degree, bachelor’s degree, or equivalent combination of education, experience, and training.
• Experience providing administrative, organizational, nonprofit, executive, or program support.

Responsibilities

• Meeting and calendar coordination — Coordinate meetings across the organization, from the Executive Director's calendar and Board of Directors sessions to leadership meetings, program convenings, partner and donor meetings, and committees.
• First point of contact — Support TRSA's general inbox, phone, and mail.
• Information and records — Maintain accurate, organized, and accessible information in TRSA's systems and files across every function: participants, programs, partners, donors, sponsors, vendors, and governance including data entry, list management, and the routine reporting teams use to track participation, relationships, outcomes, and giving.
• Correspondence and follow-up — Support routine communications, including participant and partner follow-up, gift acknowledgments, invitations, confirmations, and stewardship touches.
• Event and logistics coordination — Coordinate logistics for organizational events, including internal events, program activities, convenings, and fundraising events.
• Communications production support — Help recurring communications go out on time, including formatting and scheduling newsletters, preparing social posts from provided content, proofreading, maintaining distribution lists, and tracking what has been sent.
• Purchasing and administrative processes — Support purchasing, expense processing, vendors, travel, and other routine administrative processes on behalf of all teams.
• Cross-team coordination — Anticipate needs, surface scheduling and priority conflicts early, and ensure commitments and follow-up do not get lost as work moves between functions.
• Confidentiality — Handle confidential organizational, personnel, financial, donor, and governance information with consistent discretion and sound judgment.
• Systems and continuity — Document recurring processes, identify opportunities to improve how workflows between teams, and help build the administrative systems that let TRSA operate well as it grows.
• Other duties as assigned

Education

Associate degree, bachelor’s degree, or equivalent combination of education, experience, and training.

Job description

Tulsa Regional STEM Alliance (TRSA) in Tulsa, OK, seeks an Operations Coordinator to provide administrative coordination and organizational support across communications, impact, research, partnerships, development, and leadership functions. The role emphasizes breadth over specialization, requiring strong organization, attention to detail, and a proactive approach to information flow and systems.

Hybrid option includes one remote day per week.