Hybrid Operations Associate — Optimize Projects & Processes

Boston Civil; Boston (MA); Hybrid; Full time

Job summary

A growing civil engineering firm is seeking a detail-oriented Operations Associate to support day-to-day operations. The role involves managing administrative tasks, coordinating documents, and maintaining project efficiency. Ideal candidates are organized, proactive, and enjoy working in a collaborative environment. Strong organizational and communication skills are essential. Competitive compensation based on experience, position primarily in-office in South Boston.

Qualifications

• Experience in operations, administration, or professional services is a plus.
• Interest in working within a small, growing firm environment.

Responsibilities

• Handle administrative and operational support including scheduling and document formatting.
• Assist with invoicing and project tracking.
• Prepare and submit project documentation and permit materials.
• Maintain task boards and internal project trackers.
• Coordinate document submissions and field-related tasks.
• Support internal systems such as QA/QC checklists.
• Assist with proposals, outreach tracking, and marketing support.
• Communicate with municipalities, consultants, and clients.

Skills

Strong organizational and communication skills

Detail-oriented

Dependable and proactive

Comfortable managing multiple tasks

Tools

Trello

Job description

A growing civil engineering firm is seeking a detail-oriented Operations Associate to support day-to-day operations. The role involves managing administrative tasks, coordinating documents, and maintaining project efficiency. Ideal candidates are organized, proactive, and enjoy working in a collaborative environment. Strong organizational and communication skills are essential. Competitive compensation based on experience, position primarily in-office in South Boston.